Administrative Assistant, School of Science, Engineering, and Technology

Penn State University•Harrisburg, PA

3d•$38,300 - $55,500•Hybrid

About The Position

The Administrative Assistant provides comprehensive administrative support to the Director of the School of Science, Engineering, and Technology (SSET) to ensure efficient office operations. This position has primary responsibility for coordinating and tracking the faculty Promotion and Tenure (P&T) process and supporting faculty review procedures. The role requires strong organizational skills, attention to detail, discretion, and the ability to manage multiple priorities in a deadline-driven environment.

Requirements

General Equivalency Diploma (GED) or High School (HS)
2+ years of relevant experience; or an equivalent combination of education and experience accepted
Strong organizational and time-management skills
High attention to detail and accuracy
Ability to manage confidential information responsibly
Strong written and verbal communication skills
Proficiency with office software and document management systems
Applicants must be authorized to work in the U.S.

Responsibilities

Initiate, coordinate, and track faculty Promotion & Tenure (P&T) dossiers.
Review and organize dossier documentation for completeness and compliance.
Create and maintain official P&T files.
Coordinate with the Director, SSET; Faculty; Committee Chairs; and the Vice Chancellor’s Office throughout the review process.
Submit finalized dossiers in support of faculty review.
Coordinate and prepare documentation for annual faculty reviews.
Communicate required materials and submissions to the Chancellor’s Office.
Compose, review, edit, and distribute internal and external communications.
Maintain calendars; schedule meetings, appointments, and events.
Review, edit, and format reports, presentations, and correspondence.
Compile and maintain records to support departmental and institutional reporting.
Initiate travel arrangements, financial transactions, reimbursements, and budget revisions in compliance with university policies.
Respond to inquiries while ensuring adherence to unit and university policies and procedures.
Assist other SSET staff and perform additional duties as assigned.