Administrative Assistant
About The Position
Led by dynamic owner Joe Gurrera (and his commitment to superior quality) Citarella has grown from a respected NYC fish market into a full-scale, Ultimate Gourmet Market with locations across New York City, the Hamptons, and Greenwich, Connecticut. A family-run business, we’re driven by a passion for great food. We delight customers with the finest selection of fresh seafood, prime, dry-aged beef, chef-prepared specialties and handcrafted pastries, international cheeses, imported groceries, and more. Join our team of seasoned professionals and become a part of the fabric of the New York food scene. Citarella’s Buying Team is essential to ensuring our stores offer only the highest quality products—from artisanal cheeses and peak-season produce to a curated selection of specialty items sourced in-house, domestically, and internationally. As the Administrative Assistant to our Buyers, you will play a key support role, managing daily administrative tasks that keep our team operating efficiently. You’ll handle everything from data entry and invoicing to vendor communications and internal scheduling. A background in food retail or distribution is a plus, but what matters most is your enthusiasm for supporting a high-performing team and your commitment to accuracy, organization, and communication. This role is 100% on-site in a warehouse environment in Hunts Point, Bronx, NY.
Requirements
- Minimum 2 years of experience in an administrative support role
- High School Diploma required
- Strong organizational and time management abilities
- Excellent written and verbal communication skills
- Detail-oriented with a proactive approach to problem-solving
- Proficient in Microsoft Office Suite (Excel, Word, Outlook)
Nice To Haves
- Experience in a food-related or warehouse/distribution environment is preferred
- Ability to travel to all Citarella locations
- Associate’s, Bachelor's, or trade school degree preferred
Responsibilities
- Provide direct administrative support to the Buying Team
- Manage calendars and coordinate meetings and calls
- Assist with vendor inquiries, delivery scheduling, and warehouse coordination
- Conduct research and gather information for the Buyers as needed
- Create purchase orders using internal ordering systems
- Maintain vendor records, including contact details and cost/item files
- Perform accurate data entry and maintain system updates
- Prepare, distribute, and archive meeting notes
- Track Paid Time Off and maintain team holiday calendars
- Handle incoming calls, voicemails, and messages professionally
- Perform general office tasks including scanning, mailing, filing, faxing, and emailing
- Monitor and manage supply orders and inventory
- Keep office area clean, organized, and well-stocked
- Support the team with other tasks and projects as assigned
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
