Administrative Assistant

Eide Bailly LLP•Boise, ID

12d•Onsite

About The Position

Serve as the first point of contact for clients, vendors, and team members, creating a welcoming, professional, and positive office experience. Open and close the office during established business hours, ensuring the office is prepared for daily operations. Greet visitors, direct them to the appropriate personnel, and assist with general inquiries. Answer and route incoming calls promptly and professionally. Coordinate office shipping, courier services, and vendor communications. Coordinate and perform office-related errands as needed. Manage office supply inventory, place orders, and maintain organized stock levels. Review, sort, and distribute incoming mail; prepare and process outgoing mail as needed. Assist with the setup, scheduling, and coordination of on-site meetings, including room preparation and catering arrangements and cleanup. Assist with planning and execution of internal office events. Provide administrative support to partners, managers, and staff across departments. Complete special projects and assignments as directed by Office Administrators, Partners, and Managers. Format, proofread, edit, and assist with the preparation of client deliverables and business correspondence, statements of work, tax returns, financial statements, and other documents. Assist with client onboarding and maintain accurate client information within the firm's practice management system. Support expense report preparation while adhering to established coding and expense guidelines. Perform scanning, filing, copying, and other document management activities as needed. Assist with preparing, generating, and maintaining department-specific reports. Work collaboratively as part of the administrative team to ensure timely completion of projects, administrative deadlines, and consistent office coverage. Maintain a high level of accuracy, organization, and attention to detail in all assigned work. Ensure assigned projects are completed on time and in accordance with established deadlines, budgets, and turnaround expectations. Demonstrate flexibility and a service-oriented mindset while supporting changing business and office needs.

Requirements

High School Diploma
2 years of past administrative support experience
Proficient in Microsoft Excel, Microsoft Word, Outlook, DocuSign, Teams and Adobe Acrobat
Must be authorized to work in the United States now or in the future without visa sponsorship.
This position requires prolonged standing and sitting, some bending, stooping and stretching and the ability to lift up to 20 lbs.

Nice To Haves

Power BI experience
Quickbooks experience

Responsibilities

Serve as the first point of contact for clients, vendors, and team members, creating a welcoming, professional, and positive office experience.
Open and close the office during established business hours, ensuring the office is prepared for daily operations.
Greet visitors, direct them to the appropriate personnel, and assist with general inquiries.
Answer and route incoming calls promptly and professionally.
Coordinate office shipping, courier services, and vendor communications.
Coordinate and perform office-related errands as needed.
Manage office supply inventory, place orders, and maintain organized stock levels.
Review, sort, and distribute incoming mail; prepare and process outgoing mail as needed.
Assist with the setup, scheduling, and coordination of on-site meetings, including room preparation and catering arrangements and cleanup.
Assist with planning and execution of internal office events.
Provide administrative support to partners, managers, and staff across departments.
Complete special projects and assignments as directed by Office Administrators, Partners, and Managers.
Format, proofread, edit, and assist with the preparation of client deliverables and business correspondence, statements of work, tax returns, financial statements, and other documents.
Assist with client onboarding and maintain accurate client information within the firm's practice management system.
Support expense report preparation while adhering to established coding and expense guidelines.
Perform scanning, filing, copying, and other document management activities as needed.
Assist with preparing, generating, and maintaining department-specific reports.
Work collaboratively as part of the administrative team to ensure timely completion of projects, administrative deadlines, and consistent office coverage.
Maintain a high level of accuracy, organization, and attention to detail in all assigned work.
Ensure assigned projects are completed on time and in accordance with established deadlines, budgets, and turnaround expectations.
Demonstrate flexibility and a service-oriented mindset while supporting changing business and office needs.