Administrative Assistant Level 3 or 4

Northrop Grumman•Melbourne, FL

5d•$48,400 - $95,900•Onsite

About The Position

At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work — and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history. Northrop Grumman Aeronautics Systems is seeking an experienced Administrative Assistant 3 or 4 to support the Global Surveillance organization onsite in Melbourne, Florida. This position will report to the Multi-Domain Command and Control, Fleet Sustainment Program Director. Key responsibilities include performance of all administrative and support functions for the director and other PM leaders inside the Fleet Sustainment program area. The job will involve coordination among multiple functional organizations located across multiple campus locations and time zones, and with Government counterparts. This position will also coordinate travel and expenses for the E-2D Fleet Support Representative team for domestic and international travel. The position requires a self-motivated professional who is skilled in a full range of administrative support functions; including answering phones, ordering supplies, coordinating security related functions, travel arrangements, planning team engagement activities, filing expense reports, coordinating meetings across multiple calendars, managing/coordinating guests, supporting the program group's day-to-day administrative needs including facility requirements, and coordinating the new employees' onboarding process. The position requires a positive team player who is flexible in attitude and dedication, with the experience and ability to effectively interface with all levels of Northrop Grumman leadership and support organizations, and customer management. This role may be filled at an Administrative Assistant 3 or Administrative Assistant 4 based on the qualifications outlined below.

Requirements

High School diploma/GED with at least 4 years' experience as an administrative assistant or similar
Proficient in MS Office Suite (Word, Excel, Outlook and PowerPoint)
Strong interpersonal, communication and organizational skills
Ability to obtain and maintain a DoD Secret security clearance
High School diploma/GED with at least 6 years' experience as an administrative assistant or similar
Proficient in MS Office Suite (Word, Excel, Outlook and PowerPoint)
Strong interpersonal, communication and organizational skills
Ability to obtain and maintain a DoD Secret security clearance

Nice To Haves

Active DoD Secret or Top-Secret security clearance
Proficiency in business and travel expense system (Concur, Edge, or similar) with complex, frequently changing travel
Experience with the paperwork and procedures pertaining to United States Status of Forces Agreements (SOFA)
Experience in planning, coordinating and overseeing catering for corporate meetings
Strong proofreading and document preparation skills

Responsibilities

Proactively manage calendars for assigned staff.
Prioritize and schedule meetings, handle quick turn requests, monitor and act upon upcoming needs, and resolve frequent schedule conflicts
Support reporting and presentation requirements.
Collect and summarize data, prepare draft documents, plan and schedule reviews, and facilitate complete and timely submissions
Make domestic and international travel arrangements and process expense reports in a timely manner for assigned staff
Attend staff meetings, publish agendas and follow-up on action items
Arrange and execute support for a variety of internal and external on-site meetings, including conference room reservations and catering
Respond to a wide variety of employee requests, provide direct support and/or resource referrals as appropriate
Manage and/or support special projects as assigned
Provide back-up support for other administrative staff as needed
Greet employees and visitors in a courteous and friendly manner
Check visitor identification, issue visitor badges, and record visitors' arrival and departures times
Receive, sort, and deliver incoming mail; facilitate outgoing mailings and the shipping of business items
Provide inventory oversight and ordering/purchasing support for office supplies