Administrative Assistant, Office of Administrative Hearings

Chicago Public Schools•Chicago, IL

1d•Onsite

About The Position

The Office of Administrative Hearings (OAH) ensures compliance with legal and contractual requirements through the administration of employee grievances, collective bargaining agreements, Board policies, and employee discipline, including managing discipline hearings and investigating union grievances. The Administrative Assistant supports the critical functions of the Office of Administrative Hearings (OAH). This is a full-time, non-exempt position that will be paid for time worked on an hourly basis.

Requirements

High school diploma or GED equivalent is required
Minimum of three (3) years of administrative support or clerical work experience is required
Strong attention to detail with the ability to maintain accuracy while balancing multiple time-sensitive priorities
Excellent organizational skills; demonstrated ability to organize and prioritize work in a fast-paced environment to meet and manage competing deadlines
Able to take ownership of, and independently manage, tasks, timelines and systems; following tasks through to completion with little or no follow-up; knows when to ask questions
Clear, effective verbal and non-verbal communication skills (speaking, writing, listening)
Strong interpersonal skills and the ability to interact positively and professionally at all times with team members, other Law Department staff, executive offices, internal clients and external partners
Good typing skills and knowledge of Google Workspace and Microsoft Office Suite
Hard-working team player
Employees are required to live within the geographic boundaries of the City of Chicago within six months of their CPS hire date and maintain residency throughout their employment with the district. The Chicago residency requirement does not apply to temporary/part-time positions, however, all CPS employees must be residents of Illinois.

Responsibilities

Track, log, and maintain electronic employee discipline documents in personnel management and case management systems
Manage the OAH general email inbox and handle telephone inquiries regarding OAH matters
Conduct thorough searches of employee discipline records and fulfill reference checks, internal stakeholder requests, and employee requests
Redact investigative reports and hearing documentation in accordance with applicable laws and office practices
Track, log, and process ineligibility for rehire removal petitions
Other duties as assigned