Administrative Assistant

Partners In Development•Honolulu, HI

11d•$19 - $22•Onsite

About The Position

Responsible for day-to-day administrative support for the KHO managers to successfully meet all program goals and objectives.

High-school diploma or equivalent;
Minimum two (2) years of clerical or administrative experience that demonstrate ability to perform the work of the position;
Must have access to a functional vehicle, a valid driver's license, a safe and responsible driving record and current no-fault auto insurance, with at least $100K in bodily injury liability per person and $25K in property damage liability;
Must be able to effectively use a personal computer, possess typing skills and use related office equipment with knowledge of a variety of integrated software programs, such as MS Word, Excel, PowerPoint.

Coordinate, organize, and maintain scheduling and electronic calendaring for KHO managers and send reminders; make appointments, schedule reservations, calendar activities, etc.;
Greet visitors to the office in a professional manner, making them feel welcome and comfortable;
Answer phone calls and direct callers to the appropriate staff and follow up as needed;
Interact with vendors with professionalism and respect and direct them as necessary:
Monitor and maintain incoming mail and deliveries to ensure proper distribution; and outgoing mail and deliveries with proper postage and delivery;
Take meeting notes;
Maintain and track files, documents, and data as directed;
Conduct errands and tasks for program compliance;
Assist with any special projects or campaigns;
Establish, preserve, and cultivate positive, professional relationships with program participants, colleagues, and program partners with respect and care;
Drive vehicles in a safe and legal manner.
Other duties as assigned including, but not limited to, completing all forms and documentations such as reports related to grant objectives, professional development evaluations, and helping with special KHO events.