Administrative Assistant (Part-Time) - Nalley Toyota Union City
About The Position
The Administrative Assistant provides administrative services to designated management and personnel. Performs administrative functions for department/dealership. Maintains confidentiality of business conversations, correspondence, reports, and records as appropriate. Assists visitors and callers when possible. Answers telephones and takes messages for personnel as assigned. Makes travel arrangements for personnel and maintains record of their itineraries. Handles tasks that need immediate attention in the absence of personnel. Prepares or directs preparation of correspondence, dealership-wide memorandums, forms, vendor reports, and other documents as assigned. Makes arrangements for executive/ board of director meetings and acts as custodian of corporate documents and records, directing preparation and filing of records such as notices, meeting agendas, minutes, and resolutions. Sorts, opens, and routes incoming mail and prepares outgoing mail for delivery to the post office. Operates and arranges for the maintenance of office equipment such as fax machines, typewriters, computers, and copiers. Cross-trains others for this position as directed by management. Fills in for other administrative positions as needed and directed by management. Assists with related special projects as required. Other duties may be assigned.
Requirements
- Ability to maintain confidentiality of business conversations, correspondence, reports, and records.
- Proficiency in operating office equipment such as fax machines, typewriters, computers, and copiers.
- Willingness to cross-train and fill in for other administrative positions as needed.
Responsibilities
- Provides administrative services to designated management and personnel.
- Performs administrative functions for department/dealership.
- Maintains confidentiality of business conversations, correspondence, reports, and records.
- Assists visitors and callers.
- Answers telephones and takes messages for personnel.
- Makes travel arrangements for personnel and maintains record of their itineraries.
- Handles tasks that need immediate attention in the absence of personnel.
- Prepares or directs preparation of correspondence, dealership-wide memorandums, forms, vendor reports, and other documents.
- Makes arrangements for executive/ board of director meetings and acts as custodian of corporate documents and records.
- Sorts, opens, and routes incoming mail and prepares outgoing mail.
- Operates and arranges for the maintenance of office equipment such as fax machines, typewriters, computers, and copiers.
- Cross-trains others for this position as directed by management.
- Fills in for other administrative positions as needed and directed by management.
- Assists with related special projects as required.
- Performs other duties as assigned.
Benefits
- Weekly pay
- Paid holidays
- Paid time off
- Paid training
- Stock Awards (select management and front-line team members eligible)
- Medical insurance
- Vision insurance
- Dental insurance
- Accident insurance
- Critical illness insurance
- Hospital indemnity plans
- Up to 12 weeks paid pregnancy leave (disability leave)
- Paid Parental Leave
- Health savings accounts
- Flex spending accounts (tax free)
- Short-term disability plans
- Long-term disability plans
- Life Insurance (Whole Life and Term)
- 401k with company match
- Digital career path tool
- Continuous training through Asbury's Internal Learning Management System
- Professional growth and development opportunities
- Student loan relief resources
- Employee assistance program
- Employee discounts on parts and service repairs
- Scholarship awards
- Opportunities to join community service initiatives
- Paid volunteer hours
- Aggressive Employee referral program with bonus opportunities
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
No Education Listed
