Administrative Assistant - Northfield Campus

Hyde Park Day School•Northfield, IL

3d•Onsite

About The Position

Hyde Park Day School (HPDS) is seeking a full-time Administrative Assistant for its Northfield campus. This role is crucial for maintaining smooth school operations and supporting students and staff. The Administrative Assistant will serve as the organizational hub, providing daily administrative support to school leadership and staff, managing communications, scheduling, record-keeping, and office supply management. The position requires a highly organized, resourceful, and compassionate individual who can contribute to a collaborative, purpose-driven environment focused on supporting students with learning disabilities.

Requirements

Associate's degree with computer/software training (required)
At least five years of administrative or office management experience
Proficiency with Microsoft Office and Google Docs/Sheets
Excellent communication, organization, and problem-solving skills
Ability to prioritize tasks and manage multiple projects
Understanding of HIPAA and mental health confidentiality protocols

Nice To Haves

Bachelor's degree preferred
Collaborative spirit and sensitivity to the needs of children with learning differences

Responsibilities

Provide daily administrative support to school leadership and staff
Greet and assist students, parents, and visitors in a warm and professional manner
Answer and direct phone calls, emails, and inquiries
Manage scheduling, calendars, and meeting logistics
Maintain and organize both electronic and paper filing systems
Monitor and order office and classroom supplies
Prepare agendas, take meeting minutes, and draft correspondence and reports
Coordinate travel arrangements and event logistics
Support ongoing office operations including equipment maintenance and procedural improvements