Administrative Assistant

AVIAN LLC•Patuxent River, MD

6d•$70,000 - $75,000

About The Position

AVIAN is seeking an Administrative Assistant (Senior) to provide administrative support to the Test Pilot School executive staff with office management responsibilities to include clerical and personnel records. The Administrative Assistant may be required to assist on projects requiring research and preparation of briefing charts and other presentation materials in addition to secretarial duties (filing, taking phone calls, scheduling appointments). At AVIAN (pronounced a-v-yin) we believe in the extraordinary potential of every individual. As an employee owner at AVIAN, you will find that we have cultivated an employee-first mentality. By prioritizing talent over experience, we ensure that every hire we make is as unique as the position that they will be filling. Here on our team, we embrace new challenges and focus on continuous learning which fosters growth mindsets in all our employee owners; whether you are joining the workforce for the very first time or if you’re a seasoned professionals who has their eyes set on retirement. Our commitment to providing our customers and employees with an unmatched experience sets us apart. We believe that every team member has a stake in the success of AVIAN, and we strive to ensure that each member of our team knows that their contributions matter. You can be sure as an employee owner you will celebrate both your individual and our collective triumphs. Taking care of each other is a cornerstone of the AVIAN philosophy. Being part of the AVIAN team means being part of a team that takes pride in being expansive in our community because our impact doesn’t stop in the workplace. We actively engage in community initiatives, empowering our employees to make a meaningful difference. We believe that employee investment shouldn’t be a one-way street, so we offer benefits that normalize balancing mental wellness and family time with work responsibilities. From Flexible Time Off to Wellness Reimbursements we want all our team members to achieve the highest levels of life/work balance. AVIAN - where creative, talented minds flourish, and where proactive, productive, proficient professionals feel valued.

Requirements

3 to 10 years of administrative support experience, preferably in a government or DoD environment.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
Familiarity with BASICS II (Base Access Security Information Control System).
Familiarity and use of the DTS for travel
Experience supporting event coordination and office functions.
Strong organizational, communication, and multitasking skills.
Must be able to obtain and maintain a Department of Defense SECRET security clearance.
Due to the sensitivity of customer-related requirements, U.S. Citizenship is required.

Responsibilities

This role supports daily operations by managing clerical tasks, maintaining personnel records, coordinating schedules, and assisting with office management that support mission execution.
Perform routine clerical and administrative functions in support of executive staff.
Draft correspondence, reports, and other documentation as required.
Defense Travel System(DTS) for executive staff and others, to include travel orders and vouches.
Coordinate calendars and schedule appointments for leadership.
Organize and maintain paper and electronic filing systems.
Answer and route incoming phone calls and inquiries appropriately.
Use of the BASICS II systen ti facilitate visti request to and from the base.
Maintain and update personnel security files in accordance with program requirements.
Assist with research and preparation of briefing charts, reports, and presentation materials.
Provide administrative support to senior personnel and perform functional duties under the guidance of more senior staff.
Support high-visibility or mission-critical program activities as needed.
Assist with office coordination and event support when required.
Serve as the command frirst draft for purchase order request