Administrative Assistant

Aston Carter•Village of Old Westbury, NY

1d•Onsite

About The Position

The Administrative Assistant provides essential administrative support to the millwork and production teams in a fast-paced, production-focused environment. This role manages phone communications, organizes physical and digital records, and maintains accurate data sheets and reports in Excel. The position supports day-to-day office operations, ensuring that documentation, filing, and data entry processes run smoothly and efficiently.

Requirements

At least 1 year of office experience, preferably in an administrative support role.
Strong proficiency in Microsoft Excel, including creating, updating, and managing data sheets and reports.
Proficiency with Microsoft Office, including Word, Excel, and Outlook.
Demonstrated computer savvy and comfort working with digital files and systems.
Experience with filing and document management, including organizing physical and digital records.
Strong organizational skills and a high level of attention to detail.
Reliable, professional demeanor with the ability to support a production-focused environment.
Customer service skills, including clear and courteous phone and email communication.
Clerical and data entry experience with a focus on accuracy and timeliness.

Nice To Haves

Experience in an administrative role within the construction or millwork industry is preferred.
Recent high school, college, or vocational school education is acceptable when combined with strong administrative skills.
Ability to manage multiple tasks and prioritize work in a busy office setting.
Comfort working closely with production teams in a hands-on, studio and warehouse environment.
Strong sense of ownership and accountability for documentation, data organization, and filing.

Responsibilities

Provide general administrative support to the millwork and production teams, helping to keep daily operations organized and on schedule.
Answer and route incoming phone calls in a professional and courteous manner.
Maintain filing systems and organize both physical and digital records for easy retrieval and accurate documentation.
Create, update, and manage data sheets and reports using Microsoft Excel, ensuring information is accurate and up to date.
Assist with document organization, tracking, and data entry to support production and office workflows.
Support day-to-day office operations as needed, including clerical tasks and general administrative duties.
Collaborate with team members in a production-focused environment to ensure information flows smoothly between the office and the production floor.
Handle basic customer service interactions, providing clear and professional communication to internal and external stakeholders.