ADMINISTRATIVE ASSISTANT - 67069911

State of Florida • Orlando, FL

1d • Onsite

About The Position

This position with APD will serve staff and management across the Agency. Your work will impact the workplace culture, our community, and the population we serve as we continuously strive to achieve the Agency’s mission. This position is responsible for assisting the Regional Program Supervisor and other staff in the Greater Orlando area within the HCBS Medicaid Waiver work stream, and coordinates with other administrative support staff within the Region to ensure administrative functions are conducted timely to promote Regional operations.

Requirements

• Must have experience providing administrative support in a professional office setting.
• Computer software including applications
• Administrative and clerical procedures and systems
• Communicate effectively with others in writing

Responsibilities

• Provides secretarial support to the Regional Program Supervisor and Medicaid Waiver Unit Liaisons, which can include preparing correspondence and reports, filing, faxing, photocopying, routing correspondence, email communications, mail distribution, routes complex inquiries to appropriate staff, and responding to telephone and email messages in a timely manner.
• Maintains current database/tracking log for waiver clients including status and assigned waiver support coordinators.
• Maintains current database/tracking log for waiver support coordinators, indicating availability, caseloads and contact information.
• Process additions and transfers to waiver including choice letters and file documentation in an accurate and timely manner. Type and send denial letters and other due process letters to clients, prepare copies for client and supervisor in a timely manner.
• Schedule meeting room for Area waiver support coordinators and assist with preparation of materials.
• Assists with the tracking and preparation of assignments including required monthly reports.
• Assists in coordination of work assignments within the Regional Office including phone and receptionist duties.
• Performs other duties as assigned.

Benefits

• Annual and Sick Leave benefits.
• Nine paid holidays and one Personal Holiday each year.
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options.
• Retirement plan options, including employer contributions
• Flexible Spending Accounts.
• Tuition waivers.
• Paid Maternity and Parental Leave.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed