Administrative Assistant

Community Options, Inc.•Lawrence Township, NJ

67d•$22•Onsite

About The Position

Community Options, Inc. is a national non-profit agency providing services to individuals with disabilities in 12 states. We are actively seeking an Administrative Assistant to join our team in Mercer, NJ. The Administrative Assistant provides administrative and secretarial support including arranging meetings, conferences, obtaining supplies, coordinating direct mailings, and working on special projects. Starting pay is $22.00/per hour.

Requirements

High school diploma or GED
Two years of related administrative experience
Valid driver’s license with a satisfactory driving record
Proficient in Microsoft Office Suite
Ability to type 50+ words per minute
Must have high level of interpersonal skills to handle sensitive and confidential situations
Position continually requires demonstrated poise, tact, and diplomacy
Excellent verbal and written communication skills
Independent judgment is required to plan, prioritize, and organize diversified workload
Ability to prioritize workload with excellent time management skills
Ability to deal with individuals from all levels of the organization

Responsibilities

Schedule and organize appointments, meetings, travel, and conferences
Screen incoming calls, denote detailed messages, and transfer calls to appropriate staff members
Order office supplies and maintain office equipment
Establish, develop, and maintain filing system
Retrieve information from files when needed
Maintain daily and monthly schedules for all necessary staff to determine location and availability
Organize and prioritize large volumes of information and calls
Respond to requests for information
Complete typing and copying as needed for management staff
Open, sort, and distribute mail
Maintain a neat and orderly office and reception area
Work independently and within a team on special non-recurring and ongoing projects
May be required to take mail to the post office using own vehicle
Maintain conference room usage log
Check fax machine and distribute faxes to appropriate staff
Additional tasks and responsibilities may be assigned
Employee must cooperate with the license and department staff in any inspection, inquiry, or investigation
Employment is contingent upon successful completion of checks of criminal background, central registry, child abuse registry, and drug testing