Administrative Assistant

City & Borough of Juneau • Juneau, AK

10d • Hybrid

About The Position

Parks and Recreation, Juneau Pools is seeking a qualified individual to hire as Administrative Assistant supporting Augustus Brown Swimming Pool and the Dimond Park Aquatic Center. The Juneau Aquatics Division offers a team-oriented workplace with a shared goal of enriching the Juneau community through aquatic exercise, recreation and wellness. The Parks & Recreation Department is recruiting for an Administrative Assistant who would assist the Aquatics Manager and Pool Supervisors in overseeing administrative functions and customer service at our pools. You would be assisting the public with program and rental questions, requests and inquiries via phone, email and in-person regarding aquatic services. This position is also responsible for assisting aquatic management in multiple administrative and financial functions such as cash handling, updating budget spreadsheets and assisting with tracking and purchasing inventory for both pools. It is important you have excellent customer service skills, the ability to multi-task and work well in a work environment with frequent interruptions. Other duties you can expect are maintaining and updating the department’s point-of-sale system, including submitting daily deposits to the Treasury department, updating and managing user accounts, transactions and reservations. You will provide administrative support to the Augustus Brown Pool and the Dimond Park Aquatic Center as well as assisting with the training of front desk staff.

Requirements

• High School graduation or the equivalent.
• Six (6) months of clerical experience.
• A valid Drivers’ license at time of appointment and for continued employment.
• Strong organizational skills and can track multiple projects to be updated on a weekly and monthly basis.
• Strong customer service skills and is detail-orientated.
• Able to multi-task in a fast-paced office environment.
• Strong verbal and written communication skills.
• Excellent computer skills and is knowledgeable in Microsoft Office Suite, especially Word and Excel.
• Makes good use of time, is productive and meets deadlines.

Nice To Haves

• Enjoys frequently interacting with the public and has a positive/outgoing work attitude.
• Contributes to the success of the department.

Responsibilities

• Assist the Aquatics Manager and Pool Supervisors in overseeing administrative functions and customer service at our pools.
• Assist the public with program and rental questions, requests and inquiries via phone, email and in-person regarding aquatic services.
• Assist aquatic management in multiple administrative and financial functions such as cash handling, updating budget spreadsheets and assisting with tracking and purchasing inventory for both pools.
• Maintain and update the department’s point-of-sale system, including submitting daily deposits to the Treasury department.
• Update and manage user accounts, transactions and reservations.
• Provide administrative support to the Augustus Brown Pool and the Dimond Park Aquatic Center.
• Assist with the training of front desk staff.

Benefits

• The city of Juneau has a robust swimming culture with exceptional community support.
• Our division is in an exciting phase of growing to meet community needs.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED