Administrative Assistant

Conway, Deuth & Schmiesing, Pllp•Morris, MN

1d•Hybrid

About The Position

Responsible for client service functions for the front desk. Provides high-level administrative support for team members by handling information requests, performing clerical functions, and completing special projects. Creates a welcoming and professional atmosphere by being proactive, optimistic, and supportive. Be flexible to meet the needs of clients and firm. Seasonal overtime is required. Our team members are appreciated for their unique talents and contributions and are our most valuable resource. We provide meaningful and challenging client and firm projects, career advancement opportunities, continuous learning experiences and a flexible, positive work environment. We offer competitive salaries based on experience and skill set. Recent graduates are welcome!

Requirements

AA degree and/or experience as an Administrative Assistant
Strong decision-making and problem solving skills
Analytical skills with particular attention to detail
Effective, timely, and professional communication skills
Flexible, team player, who is also self-motivated and able to work independently with minimal supervision
Ability to maintain confidentiality required
Desire to continue to develop and enhance skills
Exceptional time management skills with an ability to organize and prioritize projects, and meet deadlines
Optimistic
Strong computer aptitude

Responsibilities

First point of contact and resource for clients
Responsible for answering phones, client service, maintaining a welcoming environment for clients
Awareness of team members schedules
Schedule appointments and maintaining calendars
Update and maintain client data
Processing incoming and outgoing mail, UPS, and other mailings as assigned
Perform administrative functions such as filing, typing, copying, binding, scanning, etc.
Distribute newsletters and faxes
Processing of 1099s and W2s, tax returns, financial statements, and audit reports
Manage information with the highest level of confidentiality
Manage and prioritize multiple projects
Run occasional errands
Encompass the CDS core values: integrity, quality, collaboration, innovation, and kindness
Participate in ongoing professional development to enhance interpersonal and professional skills
Light cleaning and organization from front areas, conference rooms, etc.
Perform other duties as assigned