Blackstone Technology & Innovations (BXTI) - Administrative Assistant

Blackstone • New York, NY

1d • $70,000 - $130,000

About The Position

Blackstone Technology & Innovations (BXTI) is the technology team at the core of each of Blackstone’s businesses and new growth initiatives. Serving both internal and external clients, we work to build the next generation of systems that manage risk, create efficiency and improve transparency within the firm and across our broad community of investors and portfolio companies. The Administrative Assistant serves as a trusted partner to Managing Directors and senior leaders within the Blackstone Technology & Innovations (BXTI) team by anticipating needs, exercising independent judgment, and delivering proactive, high-level support.

Requirements

• 7+ years of experience supporting multiple senior executives.
• Exceptional emotional intelligence, collaboration skills, and the ability to operate effectively in a fast-paced environment.
• Proven ability to work autonomously while exercising discretion and sound decision-making on behalf of executives.
• Advanced proficiency in Microsoft Office, including PowerPoint and Outlook.
• Excellent organizational, multitasking, and prioritization skills, with experience managing simultaneous responsibilities and deadlines.
• Experience coordinating complex travel arrangements; familiarity with Concur is preferred.
• A high degree of professionalism, confidentiality, and accountability.
• Strong written and verbal communication skills.

Nice To Haves

• Familiarity with Concur

Responsibilities

• Managing complex calendars, prioritizing internal and external meetings, coordinating with other assistants, and resolving scheduling conflicts across supported leaders.
• Serving as a primary point of contact and gatekeeper, handling calls and correspondence with professionalism, discretion, and sound decision-making.
• Anticipating leaders’ needs through adaptability, and situational awareness across varying work styles and priorities.
• Providing high-touch support, including executive scheduling and occasional non-business matters, to maximize leaders’ time and effectiveness.
• Coordinating conference room bookings, meeting logistics, and visitor registration to ensure a seamless on-site experience.
• Organizing conferences and large-scale meetings, including schedules, materials, and vendor coordination.
• Arranging domestic and international travel, including flights, visas/passports, ground transportation, hotels, and detailed itineraries.
• Overseeing expense reporting, tracking receipts, and ensuring timely reimbursements.
• Maintaining Excel-based tracking systems to monitor projects, deadlines, and operational workflows.
• Assisting with team engagement initiatives, internal events, and special projects.
• Providing back-up coverage for other senior professionals and team members as needed.

Benefits

• Comprehensive health benefits, including but not limited to medical, dental, vision, and FSA benefits
• Paid time off
• Life insurance
• 401(k) plan
• Discretionary bonuses

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed