Part Time (mornings) Administrative Assistant
About The Position
Parish: Saint Jude Shrine of the West Location: 1129 S. 38th Street, San Diego, CA 92113 Reports to: Office Manager Employment Type: Part-Time, 16 hours per week; Monday, Wednesday, Thursday & Friday 8:30 AM - 12:30 PM FLSA Status: Non-Exempt Salary: $18/hr. Key Responsibilities Greet and assist visitors Answer, screen, and direct incoming calls and emails; take messages and respond to inquiries Perform clerical/secretarial duties for the Pastor and staff Communicate effectively in both English and Spanish Manage incoming and outgoing mail, packages & deliveries Assist with scheduling appointments, meetings, the use of parish facilities, celebrations, and Masses Prepare and send regular and bulk mailings Maintain the parish database and records up-to-date Maintain office files, records, and archives organized Prepare and distribute announcements and correspondence as directed Provide administrative support for ministries, events, and parish activities Ensure sensitive information is handled confidentially and securely. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Please note this position description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. Saint Jude Shrine of the West, as part of the Catholic Diocese of San Diego, is committed to creating a diverse and inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, gender, national origin, genetics, disability, age or veteran status.
Requirements
- Fluent in both Spanish and English (spoken and written) - required
- Prior experience in reception, customer service, or administrative work
- Excellent verbal and written communication skills
- Strong organizational and time management skills
- Proficient with Microsoft Office (Word, Excel, Outlook) and basic office equipment
- Warm, welcoming demeanor with the ability to work well with diverse groups of people
- Knowledge and familiarity with the organizational structure and practices of the Roman Catholic Church
Responsibilities
- Greet and assist visitors
- Answer, screen, and direct incoming calls and emails; take messages and respond to inquiries
- Perform clerical/secretarial duties for the Pastor and staff
- Communicate effectively in both English and Spanish
- Manage incoming and outgoing mail, packages & deliveries
- Assist with scheduling appointments, meetings, the use of parish facilities, celebrations, and Masses
- Prepare and send regular and bulk mailings
- Maintain the parish database and records up-to-date
- Maintain office files, records, and archives organized
- Prepare and distribute announcements and correspondence as directed
- Provide administrative support for ministries, events, and parish activities
- Ensure sensitive information is handled confidentially and securely
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Industry
Religious, Grantmaking, Civic, Professional, and Similar Organizations
Education Level
No Education Listed
