Administrative Assistant

Acorn Stairlifts, Inc.•Orlando, FL

21d•Onsite

About The Position

We are seeking a highly organized and detail-oriented Administrative Assistant to support daily office operations. This role is essential in ensuring efficient workflow, effective communication and overall administrative support to the Executive Assistant/Office Manager.

Requirements

Strong administrative writing, reporting, scheduling, and organizational skills, with excellent time management and presentation abilities.
Proficient in Microsoft Office Suite.
Exceptional organizational skills and ability to manage time effectively.
High attention to detail and strong problem-solving skills.
Ability to interpret and follow various types of instructions, including written, verbal, diagrammatic, or scheduled formats.
Previous receptionist experience.

Responsibilities

Manage office supply inventory, ensuring items are stocked and available as needed.
Order/distribute office supplies for departments when requested.
Stay in communication with our maintenance person on day-to-day facility needs.
Answer and direct phone calls, emails and other correspondence in a professional manner.
Maintain organized filing systems (both digital and physical).
Keep up to date contracts with our vendors.
Create/Submit requisitions for all Facility Orders/Invoices.
Serve as a front desk back up coverage when receptionist is on PTO or sick.
Supervise custodial services, including day porter and night cleaning, ensuring cleanliness standards are consistently met.
Stock board room/executive offices with water and coffee.
Track and document employee vehicle registrations to maintain parking compliance.
Coordinate and be the point in contact with our vendors.
Work with HR on monthly celebrations/decorate facility for upcoming holidays.
Address issues related to cleanliness, safety, and pest control in a timely and effective manner.
Follow all health, safety, and security protocols; report unsafe conditions and use materials and equipment appropriately.
Perform additional duties as assigned to support the Executive Assistant/Office Manager and overall organizational operations.
Printing/forms administration.
Bank location vendor coordination.
Coordinate facility issues and vendors in Ohio as needed.