Administrative Assistant (D0930000)

Army National Guard Units • Fort Buchanan, PR

8h • Onsite

About The Position

The Administrative Assistant (GS-0303-7) provides technical and administrative assistance for programs within the Command Administrative Officer's (CAO) area of responsibility. The position is located at JFHQ-PR, The Adjutant General's Office (CMD-GRP), Fort Buchanan, Puerto Rico, and requires membership in the Puerto Rico Army National Guard (PRARNG). The selectee must wear the military uniform and maintain a compatible military assignment, MOS, and grade. Continued employment is contingent on completing required training and passing a physical examination and subsequent periodic medical evaluations. The employee must obtain and maintain a Government Travel Credit Card and an appropriate SECRET clearance within one year of appointment, and must have a valid Puerto Rico driver's license to operate government vehicles. The role may require work outside normal duty hours, including evenings, weekends, and holidays, as well as irregular or overtime hours to support operational needs or contingencies.

The work is sedentary and performed in an office or similar setting, with normal safety precautions. It involves some walking, standing, bending, and carrying light items such as books, papers, and files. Applicants must meet National Guard membership and area-of-consideration requirements. Specialized experience may be substituted in part by qualifying education beyond the first 60 semester hours, with related coursework and transcripts documented in the application.

Requirements

• Membership in the Puerto Rico Army National Guard is required; applicants who are not current members must be eligible for immediate membership and meet the applicable military grade and assignment requirements.
• Applicants who are not current PRARNG members must obtain and submit the required Military Basic Requirements (MBR) Certification or their applications will not be screened.
• At least one year of specialized experience at the GS-06 level or equivalent performing or supervising relevant administrative and program duties; qualifying education may substitute for part of this experience under the stated rules.
• A USAJOBS resume with a clear, detailed narrative in the applicant's own words describing how they meet the general and specialized experience requirements.
• Ability to obtain and maintain a Government Travel Credit Card.
• Valid Puerto Rico State driver's license to operate a government motor vehicle.
• Ability to obtain and maintain an appropriate SECRET security clearance within one year of appointment.
• Successful completion of required training and a physical examination, with periodic medical evaluations thereafter.
• Maintenance of a compatible military assignment, MOS, and military grade; selectees are required to wear the military uniform.
• Males born after December 31, 1959, must be registered for Selective Service.
• Federal employment suitability as determined by a background investigation.
• A qualifying conviction for a crime of domestic violence disqualifies an individual from performing the duties.
• May be required to successfully complete a two-year trial period.

Responsibilities

• Provide technical and administrative assistance for programs within the Command Administrative Officer's area of responsibility.
• Assist with the Internal Management Control Program, including gathering and organizing materials, maintaining a suspense system, drafting plans and reports, and supplying accurate information.
• Coach managers, identify trends, develop analysis tools, and advise on systematic strengths and weaknesses.
• Assist the Deputy STARC Commander and Chief of Staff with the Command Inspection program; review after-action reports and coordinate their review with the Inspector General.
• Oversee the officer evaluation program, monitor Officer Efficiency Report suspense dates, review reports for accuracy, and coordinate extensions with the Military Personnel Section.
• Assist in developing policy letters and ensure new policies do not conflict with existing policy.
• Maintain and administer support budgets for the Command Administration Office; track expenditures, receive and disburse funds, and prepare required reports.
• Maintain the CAO calendar and appointment schedule.
• Prepare and review outgoing correspondence for proper format and compliance with policy and procedures.
• Maintain office files and records, including correspondence, directives, regulations, and other information; ensure documents are logged and safeguarded.

Benefits

• Federal employees and their families have access to a comprehensive benefits package; specific benefits depend on position type and should be confirmed with the hiring agency.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed