Administrative Assistant

ELITE BRANDS OF COLORADO INC•Denver, CO

12d•$50,960 - $50,960•Onsite

About The Position

We are seeking a highly organized, proactive Administrative Assistant to provide cross-functional support across accounting, operations and human resources. This role is central to keeping daily business functions running smoothly and supporting multiple leaders in a fast-paced environment. This position is intentionally designed to flex based on experience and strengths. The role may lean more heavily into: Front Desk & Accounting Support (AP/AR, invoicing, reporting), OR Operations & HR Support (scheduling, employee coordination, reporting, compliance) The ideal candidate brings strong administrative fundamentals, attention to detail, and the ability to manage multiple priorities while serving as a reliable point of coordination across departments.

Requirements

2+ years of administrative experience in one or more of the following: Accounting & Office Support, Operations & Logistics Support, Human Resources Support
Strong organizational and time-management skills with the ability to prioritize competing needs
High attention to detail and discretion when handling confidential information
Proficiency with Microsoft Office (Outlook, Word, Excel) and learning new systems
Strong communication skills and a collaborative mindset
Ability to work independently while supporting multiple leaders

Responsibilities

Track action items and follow-ups across departments
Support leadership with reporting, presentations, and administrative tasks
Maintain organized records, files, and shared documentation
Coordinate meetings, schedules, and internal communications
Answer incoming phone calls and route inquiries appropriately
Greet and assist guests at the front window and manage the will-call doorbell
Monitor and manage the general company voicemail and info email inbox
Maintain company phone lists, extension lists, and on-call schedules
Provide AR override codes in accordance with company policy
Assist with entering and depositing customer checks
Update customer accounts (payment terms, contacts, etc.)
Respond to statement and invoice requests
Create and maintain AR customer folders
Prepare reports for operations metrics, compliance, and audits
Maintain operational records (licenses, certifications, safety documentation)
Support supplies inventory, equipment, and vehicle documentation tracking
Assist with onboarding drivers and warehouse team members in coordination with HR
Maintain employee files and HR records (digital and physical)
Assist with EE onboarding and offboarding (paperwork, systems access, orientation coordination)
Assist with benefits administration, open enrollment support, and employee inquiries
Provide administrative support for employee communications, memos, and policy acknowledgments
Support company culture initiatives – assist in planning, coordinating and executing
Assist with recruiting administration (posting jobs, scheduling interviews, tracking candidates)
Assist with special projects that span people, culture, and operational efficiency
Track action items and follow-ups across HR and Operations initiatives
Maintain organized filing systems and shared drives
Identify opportunities to streamline administrative processes between departments
Remember, you are a representative of Elite Brands of Colorado and being professional and courteous to all employees and customers is part of the responsibility of this position!