Administrative Assistant - Mexico, MO

Archer Daniels Midland•Mexico, MO

8d•Onsite

About The Position

The Administrative Assistant is responsible for maintaining accurate production, inventory, shipping, and receiving records supporting the Mexico, MO operations. This roles ensures timely data entry, inventory reconciliation, purchase order management, invoice processing, and month-end reporting.

Requirements

Strong attention to detail with excellent organizational skills.
Ability to reconcile inventory, production, and financial data accurately.
Proficiency in Microsoft Excel and spreadsheet management.
Strong analytical and problem-solving skills.
Ability to prioritize multiple tasks and meet deadlines in a fast-paced manufacturing environment.
Effective verbal and written communication skills.
Ability to work independently while collaborating with operations, accounting, and supply chain teams.

Nice To Haves

Experience working with ERP and inventory management systems such as Maximo or Coupa preferred.

Responsibilities

Maintain purchasing records, files, and documentation while ensuring accuracy and compliance with company procedures.
Create, process, and track purchase orders in Maximo and Coupa to ensure timely procurement and accurate order status.
Issue and maintain monthly and annual purchase orders for production chemicals and other operational materials.
Match receiving documentation with purchase orders, process invoices, and resolve purchasing, receiving, and invoicing discrepancies.
Assist with vendor communications, including price comparisons, warranty claims, returns, and resolution of shipping or receiving issues.
Develop and maintain spreadsheets, reports, and databases to support purchasing activities, inventory management, and plant cost analysis.
Maintain daily production and inventory records to support manufacturing operations and ensure accurate reporting.
Update inventory management systems with production, shipment, and receiving data to maintain accurate inventory balances.
Record and track daily shipments, maintaining detailed inventory spreadsheets and supporting documentation.
Reconcile production, inventory, and shipment data, investigating and resolving discrepancies to ensure data integrity.
Complete month-end reporting and inventory reconciliations.
Upload and maintain production reports while supporting accurate operational and financial reporting.
Serve as the primary point of contact for incoming phone calls, visitors, and general office inquiries, providing professional customer service.
Maintain organized production, purchasing, inventory, and financial records in accordance with company record retention requirements.
Provide administrative support to operations, maintenance, accounting, and leadership teams, assisting with special projects and other duties as assigned.

Benefits

competitive pay
medical/Rx
dental
vision
on-site wellness center access or gym reimbursement
flexible spending accounts
health savings account
401(k) with matching contributions and cash balance plan
discounted employee stock purchasing program
life insurance
disability
workers’ compensation
legal assistance
identity theft protection
Employee Assistance Program (EAP)
Employee Resource Groups (ERGs)
Colleague Giving Programs (ADM Cares)
Paid time off
paid holidays
Adoption assistance
paid maternity and parental leave
Tuition assistance
Company-sponsored training and development resources, such as LinkedIn Learning, language training and mentoring programs