Administrative Assistant

World Oil • South Gate, CA

34d • $22 - $23

About The Position

The Administrative Assistant is responsible for providing administrative support to the World Oil Marketing Company Team on various special projects: gasoline station maintenance & operations, regulatory compliance data management, commercial real estate leasing and maintenance which include data entry, document filing, word processing, audits, worksheets, supporting project and department personnel, maintaining and updating spreadsheets.

Requirements

• High School Diploma or equivalent (G.E.D.) required.
• 1 year of experience.
• Knowledge of administrative and office procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and workplace terminology.
• Knowledge of the science and art of delivering information.
• Skill in giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
• Skill in identifying complex problems and reviewing related information to develop and evaluate options and implement solutions.
• Skill in managing one's own time and the time of others.
• Ability to communicate information and ideas in writing and speaking effectively and clearly.
• Ability to concentrate on a task over a period of time without being distracted.
• Ability to listen to and understand information and ideas presented through words and sentences.

Nice To Haves

• Previous administrative assistance experience in a related field preferred.
• Education beyond high school or equivalent (G.E.D.) preferred.

Responsibilities

• Obtains data from multiple departments including but not limited to Operations, Maintenance, and Accounting Departments.
• Provide administrative support through data entry, document filing, word processing, recordkeeping to ensure accuracy for the marketing team.
• Maintains and updates vendors, tenant, gas stations and property records and files to ensure accuracy and complete information.
• Conducts additional research and gather information in support of some projects to present to the marketing department.
• Maintains records, creates new records, and ensures compliance with company policies.
• Reviews and approves gas stations and properties utility invoices to ensure the on-time payment and correct billing amounts.
• Performs other related duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED