Administrative Assistant for the Department of Politics and Economics, Department of Philosophy

Calvin University • Grand Rapids, MI

1d

About The Position

This is a part-time (.50 FTE) position performing administrative support to the department Chairs and clerical support and office management for the Departments of Politics and Economics, and Philosophy. The role involves assisting with departmental budgets, course schedules, curriculum revisions, scholarships, faculty recruitment and onboarding, data collection, and annual reports. It also includes managing calendars, correspondence, general office management, supervising student workers, and creating outward-facing materials. Additionally, the position provides reception support, assists department faculty, supervises website and social media updates, maintains departmental displays, manages the Jellema reading room and library, and proctors exams.

Requirements

• Demonstrated awareness and commitment to effectively establishing relationships and positive communication across multiple dimensions of diversity including, but not limited to, race, gender, physical limitations, class, or religious perspectives.

Nice To Haves

• Commitment to the educational mission of Calvin as a Christian liberal arts University affiliated with the Christian Reformed Church.
• A commitment to the Christian faith and to the integration of faith, learning, and student development.

Responsibilities

• Assist the Chair with key administrative tasks such as managing departmental budgets, creating course schedules, revising curricula, facilitating the awarding of scholarships, recruiting and onboarding regular and contingent faculty, collecting and maintaining program and assessment data, and creating annual reports.
• Maintain calendars and schedules and manage correspondence relating to the administrative tasks listed above.
• Perform general office management (supply ordering and organizing, copier maintenance, etc.).
• Hire and supervise student workers in consultation with chairs and faculty as appropriate.
• Design and produce web and print outward-facing materials or delegate these tasks to a student worker.
• Provide reception support by warmly greeting visitors and receiving and responding to inquiries.
• Provide administrative support to department faculty.
• Supervise updates to the department website and social media accounts.
• Maintain departmental bulletin boards and displays.
• Maintain the Jellema reading room and library.
• Proctor exams.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: No Education Listed