Administrative Assistant, Communication and History, Politics, & Philosophy - College of Liberal Arts and Sciences

Lipscomb University•Nashville, TN

4d•Onsite

About The Position

The primary function of this role is to provide general clerical, secretarial, and administrative support for the department of Communication and the department of History, Politics, & Philosophy. This is a 10 month/year, 32 hour/week position (August 1 – May 31).

Requirements

People and service oriented
Welcoming and friendly demeanor
Organized
Multi-task and deadline focused

Nice To Haves

Bachelor's degree preferred
Experience with Word, Excel, and Power Point desired

Responsibilities

Routine support of department chairs and faculty (full-time & adjunct)
Process student timesheets and serve as Kronos supervisor for student workers
Manage invoices for TravelBank (Visa) sign-offs
Collect Visa receipts, scan, assign budget code and business purpose to purchasing card reports
Create journal entries for needed budgetary transfers and manage purchase order requests
Arrange departmental meetings and reserve meeting space
Manage the use of the Hooper Conference Room
Support the course offering scheduling process
Support departmental events such as lectures, faculty interview processes, dinners for students (especially at commencement time), order student awards, support new student orientations (NSO), etc.
Assist with events hosted by the Tennessee High School Press Association
Manage daily duties such as answering phone calls, mail pick-up and distribution supporting student needs related to the departments, etc.
Participate as a team player for college level initiatives such as Giving Day
Support campus-wide initiatives including activities related to the strategic plan, Lipscomb Rising 2030
Align with and affirm the elements of Lipscomb University’s core values, Centering Core, and Heritage statements