Administrative Assistant - Parks and Recreation

City of Fort Lauderdale•Fl, FL

About The Position

The Administrative Assistant supports the Parks and Recreation department by providing administrative services, assisting management with administrative tasks, tracking and compiling information, preparing reports, and handling correspondence. The position may involve confidential information. The posting is considered simultaneous internal and external and is open to City employees and external applicants. The role performs complex administrative and clerical duties for an assigned area. Work includes preparing and proofreading documents, coordinating calendars and activities, assisting the public, supporting meetings, maintaining records and filing systems, handling payroll tasks as assigned, operating office equipment, and managing supply and purchase documentation. Employees may be required to work immediately before, during, or after an emergency and must be available to work shifts assigned by their Department Heads.

Requirements

Successfully completed at least two years of college coursework in business administration, public administration, or a related field from an accredited college.
One to three years performing intermediate administrative work.
Additional qualifying experience or job-related coursework at an accredited college or university may substitute for the required experience or education on a year-for-year basis.
Must be available and able to work assigned shifts as determined by Department Heads; employees may be required to work immediately before, during, or after an emergency.

Responsibilities

Provide responsible and complex administrative and clerical support for an assigned area.
Process and proofread reports, letters, memoranda, and statistical charts; type from drafts or verbal instructions; and compose correspondence related to assigned responsibilities.
Maintain calendars of activities, meetings, and events, and coordinate activities with City departments, the public, and outside agencies.
Screen office and telephone callers and provide front-counter assistance, including accepting applications, providing information, and accepting payments.
Respond to and resolve complaints and requests for information about relevant policies, procedures, systems, and precedents.
Attend meetings; prepare and compile agenda packets; take and prepare minutes; transcribe material; and disseminate information as appropriate.
Maintain detailed and accurate records and prepare, create, and submit required reports.
Prepare and maintain payroll for the assigned division when required.
Maintain department files, records, and rosters, and develop, implement, and modify filing systems.
Operate office equipment, including copiers, facsimile machines, and computers; input and retrieve data and text; and organize and maintain disk storage and filing.
Maintain supply inventory, obtain estimates, order supplies as needed, and ensure compliance with policies and procedures.
Prepare documents for the purchase of supplies and equipment.
Perform related work as required.