Administrative Assistant Anesthesiology Department

Corewell Health • Grand Rapids, MI

3d • Hybrid

About The Position

This is a hybrid position. While there is no set weekly onsite schedule at this time, team members are expected to work onsite at Corewell Health Place or other Grand Rapids area hospitals as needed based on meetings, projects, and department needs. Join our Anesthesiology Department as an Administrative Assistant, where you’ll play a key role in supporting leadership, coordinating day-to-day operations, and keeping critical workflows running seamlessly behind the scenes. In this high-visibility role, you’ll manage complex calendars, prepare presentations, and partner closely with leaders to drive efficiency and organization across the team. If you enjoy juggling priorities, take pride in delivering exceptional service, and want to make a meaningful impact in a dynamic clinical setting—we invite you to apply today.

Requirements

• Associate's Degree or equivalent in business, office administration, secretarial science, or related field
• 3 years of secretarial or administrative support experience

Nice To Haves

• Bachelor's Degree in a related field

Responsibilities

• Provides administrative support for Director level positions through the appropriate use of technology and/or other tools.
• Assists with the day-to-day operations of the department and provides excellent customer service.
• Exhibits initiative, ability to multi-task and knowledge to meet deadlines, handle multiple priorities, and build trust and credibility with leadership team.
• Utilizes the appropriate technology and software application to maximize efficiency and effectiveness of department workload including timekeeping editing, managing SharePoint pages, and processing invoices.
• Greets and communicates in a manner consistent with the organization’s core values, and follows established policies for confidentiality.
• Answers telephone, takes messages, welcomes visitors and provides/relays information in a manner consistent with hospitality standards.
• Uses problem solving and marketing skills to communicate in a position of high visibility.
• Independently composes original correspondence, prepares and disseminates meeting agendas, minutes and supplementary materials as needed, and updating websites with minutes, meeting information, board members, etc.
• Performs/coordinates office duties such as sorting/distributing mail, copying, filing, faxing, completing forms, and ordering/maintaining equipment/supplies.
• Schedules meetings, appointments, and manages calendars for directors.
• Uses independent judgments regarding priorities/rescheduling and initiating communication and activities in order to ensure an efficient calendar of events.
• Arranges for meetings and makes travel arrangements as needed.
• Collects, compiles and prepares data for analysis and develops systems that facilitate tracking of data.
• Independently maintains accountability for completion of assigned projects.
• Ensures confidentiality of all sensitive information, data, and communications in order to protect privacy, maintain confidentiality and protect the organization.

Benefits

• Comprehensive benefits package to meet your financial, health, and work/life balance goals.
• On-demand pay program powered by Payactiv
• Discounts directory with deals on the things that matter to you, like restaurants, phone plans, spas, and more!
• Optional identity theft protection, home and auto insurance
• Traditional and Roth retirement options with service contribution and match savings

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree