Administrative Assistant

Universal Engineering Sciences•Dallas, TX

18d•Onsite

About The Position

At UES, we’re a team of more than 4,000 engineers, scientists, geologists, inspectors, technicians, and drillers united by a shared purpose—to make a meaningful impact in the communities we serve. As a national leader in geotechnical engineering, environmental consulting, and materials testing and inspection, we collaborate on transformative projects across transportation, energy, water, healthcare, and more. Learn more about the benefits of joining Team UES and our core values at careers.teamues.com. Join our growing team as an Administrative Assistant! In this role, you'll help keep our office running smoothly by supporting daily operations, coordinating schedules, managing documentation, and assisting leadership and team members. This is a great opportunity for someone looking to start or grow their career in administration. We're looking for a highly organized, detail oriented, and proactive individual with strong communication skills who enjoys working in a fast paced, team oriented environment.

Requirements

High school diploma or equivalent required, Associate’s degree or additional relevant coursework preferred.
0-2 years of administrative or office support experience (internship or volunteer experience a plus).
Working knowledge of Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and office management tools.
Strong organizational, time management, and problem-solving skills.
Strong attention to detail and ability to handle confidential information with discretion.
Effective verbal and written communication skills to interact with team members and stakeholders.
Ability to work independently and collaboratively in a fast-paced environment.
Ability to adapt to a changing work environment and foster and maintain good relationships at all levels.

Responsibilities

Manage and coordinate schedules, including scheduling meetings, appointments, and travel arrangements.
Handle incoming and outgoing correspondence, including emails, letters, and packages.
Prepare meeting agendas, take minutes, and distribute meeting materials.
Maintain office supplies inventory, ordering and restocking as necessary.
Assist with data entry, report preparation, and maintaining spreadsheets or databases.
Prepare, format, and proofread documents, reports, and presentations as needed.
Provide administrative support for various projects as assigned.
Greet visitors, answer and direct phone calls, and provide general information.
Communicate with internal and external partners and vendors, as needed.
Perform other duties as assigned.
Willingness to travel up to 10% of the time primarily for occasional offsite meetings, training sessions, or company events.
Flexibility may be needed for occasional overtime, business events, or urgent administrative requests based on organizational needs.