Administrative Assistant

NOV Inc. • Houston, TX

40d • Onsite

About The Position

The Administrative Assistant provides essential administrative and front-office support to the department, ensuring efficient daily operations and delivering exceptional customer service to internal and external stakeholders.

Requirements

• Strong organizational skills
• Attention to detail
• Effective communication
• Ability to manage multiple priorities in a fast-paced environment
• Maintain a high level of professionalism

Nice To Haves

• Experience with JD Edwards (JDE)

Responsibilities

• Welcome visitors and coordinate meetings with department personnel, maintaining a professional and organized front-office environment.
• Review and process vendor invoices for payment, verifying costs and ensuring accurate entry of tax and freight charges in JD Edwards (JDE).
• Create and manage internal requisitions for departmental supplies and third-party purchases.
• Request and maintain current Certificates of Insurance (COIs) from suppliers to support compliance requirements.
• Upload and maintain required documentation on the department's shared site, ensuring records are accurate and accessible.
• Provide general administrative support, including document preparation, record management, scheduling, and other departmental tasks as assigned.
• Collaborate with internal teams and external vendors to support departmental objectives while maintaining accuracy, confidentiality, and attention to detail.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed