Blackstone N1 (BXN1) - Administrative Assistant

Blackstone • San Francisco, CA

1d

About The Position

The Administrative Assistant serves as a trusted partner to a group of investment professionals within the Blackstone N1 team by anticipating needs, exercising independent judgment, and delivering proactive, high-level support.

Requirements

• 5+ years of experience supporting multiple investors and/or senior executives, ideally within private equity, real estate, or financial services.
• Exceptional emotional intelligence, collaboration skills, and effectiveness in operating within a fast-paced environment.
• Proven track record of working autonomously while exercising discretion and sound decision-making on behalf of executives.
• Advanced proficiency in Microsoft Office, including PowerPoint and Outlook.
• Excellent organizational, multitasking, and prioritization skills, with experience managing simultaneous responsibilities and deadlines.
• Experience coordinating complex travel arrangements; familiarity with Concur is preferred.
• A high degree of professionalism, confidentiality, and accountability.
• Strong written and verbal communication skills.

Nice To Haves

• Familiarity with Concur is preferred.

Responsibilities

• Managing complex calendars, prioritizing internal and external meetings, coordinating with other assistants, and resolving scheduling conflicts across supported leaders.
• Serving as a primary point of contact and gatekeeper, handling calls and correspondence with professionalism, discretion, and sound decision-making.
• Anticipating leaders’ needs through adaptability, and situational awareness across varying work styles and priorities.
• Coordinating conference room bookings, meeting logistics, and visitor registration to ensure a seamless on-site experience.
• Organizing conferences and large-scale meetings, including schedules, materials, and vendor coordination.
• Arranging domestic and international travel, including flights, visas/passports, ground transportation, hotels, and detailed itineraries.
• Overseeing expense reporting, tracking receipts, and ensuring timely reimbursements.
• Maintaining Excel-based tracking systems to monitor projects, deadlines, and operational workflows.
• Assisting with team engagement initiatives, internal events, and special projects.
• Providing back-up coverage for other senior professionals and team members as needed.

Benefits

• Comprehensive health benefits, including but not limited to medical, dental, vision, and FSA benefits
• Paid time off
• Life insurance
• 401(k) plan
• Discretionary bonuses

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed