Administrative Assistant
Commonwise Home Care•Charlottesville, VA
About The Position
The Administrative Associate plays a key role in supporting daily operations across finance, payroll, billing, and general office functions. This position blends detail-oriented, data-driven responsibilities with broader administrative and team support. This is an excellent opportunity for someone who is highly organized, adaptable, and enjoys working in a fast-paced, collaborative environment where no two days are exactly the same.
Requirements
- Strong attention to detail and organizational skills
- Ability to manage multiple priorities effectively
- Clear and professional communication skills
- Proficiency with standard office technology and systems
Nice To Haves
- Comfort working with data and spreadsheets
- Ability to identify discrepancies and take initiative to resolve them
Responsibilities
- Perform regular payroll and billing audits to ensure accuracy
- Manage and submit Long Term Care (LTC) insurance claims
- Respond to billing and LTC-related inquiries from clients and partners
- Assist Caregivers with payroll, PTO, benefits, and general inquiries
- Support onboarding compliance and documentation
- Track and coordinate annual reviews
- Answer and manage incoming calls in a professional manner
- Provide basic phone system and administrative technical support
- Complete compliance-related tasks and documentation
- Assist with process improvements and cross-functional projects as needed
- Assist with administrative marketing materials and updates
- Perform simple website updates and content changes
- Support internal systems and workflow improvements
Benefits
- Competitive benefits, including healthcare and generous PTO
- Opportunities for professional growth and development
- A collaborative and supportive work environment
- A team-oriented culture that values both professionalism and connection
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
Number of Employees
11-50 employees
