Administrative Assistant (CPA Firm)

CRAY KAISER LTD • Oakbrook Terrace, IL

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About The Position

Cray, Kaiser Ltd. is hiring an Administrative Assistant to support a CPA firm serving a diverse client base, including family-owned and closely held businesses. The position provides reception and general office support to partners, managers, staff, clients, and visitors. The role involves handling client communications and confidential documents, organizing tax returns and financial statements, coordinating schedules, and helping maintain efficient office operations. The firm emphasizes education, integrity, people, care, and trust.

Requirements

• Strong organizational skills and the ability to manage multiple priorities.
• Excellent communication and interpersonal skills, including professional phone and reception etiquette.
• High attention to detail, particularly when handling confidential documents and matters.
• Proficiency with Microsoft Office Suite, including Word, Excel, and Outlook.
• Ability to work independently and as part of a team.

Nice To Haves

• Previous administrative or office support experience.
• Experience in a CPA firm or professional services environment.
• Familiarity with document management systems.

Responsibilities

• Serve as the first point of contact for clients and visitors and manage reception duties professionally.
• Answer, screen, and direct phone calls; handle client inquiries or route them to the appropriate team member.
• Assemble and organize tax returns, financial statements, and other client documents in accordance with firm standards.
• Manage office supply inventory and place orders as needed.
• Process incoming and outgoing mail, including client documents and confidential information.
• Maintain calendars, schedule appointments, and support meeting logistics.
• Monitor kitchen supplies, tidy the kitchen, and refill the refrigerator and snacks daily.
• Provide general administrative support to partners, managers, and staff.
• Assist with special projects and other duties as assigned.

Benefits

• Competitive base salary aligned with experience, roles and responsibilities, and growth plan.
• Annual bonus based on goals defined in the growth plan.
• Comprehensive benefits package including medical, dental, vision, critical illness, life insurance, short-term and long-term disability, hospital, and accident coverage.
• Paid time off, Health & Wellness Time, and holidays.
• 401(k) and profit sharing.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed