Administrative Assistant

Lonestar Electric Supply • Amarillo, TX

4h

About The Position

Lonestar Electric Supply is seeking an experienced, highly organized Administrative Assistant to provide effective and efficient office support and contribute to the company’s daily administrative operations. The role requires attention to detail and discretion, along with a willingness to incorporate effective ways to improve results and support the company’s partners and clients.

The Administrative Assistant handles general office support and administrative operations, as well as accounts receivable tasks such as recording customer payments and transactions, preparing invoices, maintaining customer files, following up on delinquent accounts, and preparing account-status reports. The job description is a general outline of expected day-to-day duties and may not include all responsibilities assigned by management.

Requirements

• Proven experience as an administrative assistant, in accounts payable or accounts receivable, or in a relevant role.
• Excellent organizational and time management skills.
• Strong attention to detail and discretion.
• Proficiency in Microsoft Office Suite.
• Excellent communication and interpersonal skills.
• Ability to work effectively under pressure and handle multiple tasks simultaneously.
• Comfort incorporating new and effective ways to achieve better results.

Nice To Haves

• Epicor Eclipse ERP experience preferred.

Responsibilities

• Assist with the management of office supplies and inventory.
• Manage and maintain company files, records, and databases.
• Perform office support tasks, including answering calls, responding to emails, and greeting visitors.
• Help organize and run the company’s daily administrative operations.
• Prepare, post, verify, and record customer payments and accounts receivable transactions.
• Create invoices according to company practices and submit them to customers.
• Maintain and update customer files, including name or address changes, mergers, or mailing attentions.
• Draft correspondence for standard past-due accounts and collections; identify delinquent accounts by reviewing files and contact delinquent accountholders to request payment.
• Create reports about customer account status as requested.
• Perform other duties as assigned by management.

Benefits

• Medical, dental, life, and vision insurance.
• 401(k) retirement plan and match.
• Paid time off.
• Specified holiday pay.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed