Administrative Assistant

Al - Furqaan Foundation • Romeoville, IL

27d • Onsite

About The Position

The candidate will provide high-level administrative support to the executive team, including scheduling meetings, preparing reports, handling correspondence, and performing various tasks to ensure efficient operation of the office. The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities in a fast-paced environment.

Requirements

• Minimum of 2 years of experience in an admin/ executive assistant or similar role.
• Must be legally authorized to work in the United States without current or future employer sponsorship.
• Must be able to pass a local criminal history check, a fingerprint background check
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to multitask and prioritize tasks effectively.
• Strong attention to detail.
• Ability to work independently and as part of a team.
• Professional demeanor and appearance.

Nice To Haves

• Bachelor’s degree preferred.

Responsibilities

• Schedule and coordinate executives’ meetings, appointments, and travel arrangements.
• Handle incoming and outgoing communications, including emails, phone calls, and correspondence. Draft, edit, and proofread documents and presentations.
• Prepare agendas, take minutes, and distribute them promptly. Ensure executives are well-prepared for meetings.
• Plan and book travel itineraries, accommodations, and logistics for business trips.
• Maintain office supplies, manage filing systems, and ensure the office environment is organized and professional.
• Assist in planning and executing projects, conducting research, and compiling reports as needed.
• Handle sensitive information with discretion and maintain confidentiality at all times.
• Provide support for various executive initiatives and special projects as required.
• Build and maintain positive relationships with internal and external stakeholders.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level