Administrative Assistant

Walker Consultants•Quinte West, ON

40d•$24 - $32•Onsite

About The Position

We are seeking a highly organized and detail-oriented Administrative Assistant with 3-5 years of experience to support our firmâ€™s growing West Region operations to collectively support our Denver, CO, Phoenix, AZ, and Seattle, WA offices (with light assistance for Los Angeles, CA, Irvine, CA, and San Francisco, CA offices). In this role, you will provide administrative and related secretarial support to our western region offices built up of engineers, architects, and consultants. It is a full-time opportunity, with onsite work in our Denver, CO office and virtual support for other offices.

Requirements

An Associateâ€™s and/or Bachelor's degree with 3-5 years of experience providing administrative and related secretarial support services.
Proficiencies required include, but are not limited to, the following skills: document preparation, grammar, spelling, formatting, proofreading, and the use of various office equipment.
High attention to detail as it is critical in this role.
Experience with Microsoft Word and Excel required.
Ability to communicate clearly, virtually, and in person.
Very strong office, computer, and internet research skills.
High-level multitasking and time management skills, and the ability to balance and prioritize short-term deadlines amongst multiple offices.
Strong organizational skills.
Flexibility and ability to respond to changing schedules and priorities under the pressure of time deadlines.
Ability to unpack office supplies, including boxes of paper, which may weigh in excess of 20 pounds.

Responsibilities

Edit and format Word, Excel, and Bluebeam documents as required by the professional staff. The work performed may at times be of a confidential nature.
Proofread your work and others for accuracy to ensure correct spelling, grammar, content, and style.
Assist with maintaining office accounts receivable and contract compliance database.
Assist with tracking project and process-related compliance.
Maintain inventory of office supplies and place orders as needed. This may include unpacking supplies, which may require lifting in excess of 20 pounds.
Ordering and filing certificates of insurance.
Review and correct the expense report content before the Office Manager does the final review for approval.
Primary telephone coverage for multiple locations.
Process project information for shipment via FedEx (i.e., generating shipment labels), which may require lifting in excess of 20 pounds.
Arrange travel for the West Region employees.
Complete or assist with catering orders, special projects, and event preparations as required.
Desk setup for new hires, which may require lifting in excess of 20 pounds.
Sorting/scanning documents for archiving.
Prepare management reports as required.
Responsible for incoming and outgoing mail.
Various tasks as required to keep a professional office running smoothly.
Search bid websites for relevant requests for proposals/qualifications.
May provide backup for additional clerical duties when needed.

Benefits

Annual discretionary bonus program
Opportunity to purchase Walker stock
Medical, dental, vision, company-paid life insurance
Mental wellness benefits
Health Savings Account with company contribution
401(k) with company match
Flexible Spending Accounts and Commuter Spending Accounts
529 college savings plan
A minimum of 3 weeks of Paid Time Off per year
9 paid holidays per year, including 3 paid floating holidays
5 days of bereavement leave and PTO Donation Bank to help during difficult times
100% compensation replacement during short-term disability leaves
Paid parental leave that allows an additional week of paid time alongside short-term disability leave and/or applicable state paid leave programs
Paid community involvement hours
Tuition and licensure reimbursement, and sponsorship of professional memberships
Internal conferences and professional development opportunities
Employee Resource Groups and Affinity Groups