Administrative Assistant-Melissa Campus

Chase Oaks Church•Fairview, TX

3d•Onsite

About The Position

Under general supervision, the Melissa Campus Administrative Assistant is responsible for performing a variety of administrative staff support duties for the Campus Pastor, Student Pastor, KIDS CO. Director, and key volunteer leaders, which require a range of skills and knowledge of ministry goals and organizational procedures. Given the launch-phase context of the Melissa Campus, including a temporary meeting location requiring full weekly set-up and tear-down, this role requires a broad range of operational and administrative skills, a knowledge of ministry goals and organizational procedures, and a genuine passion for behind-the-scenes support. This is a part-time, 25-hours per week position.

Requirements

Able to multi-task; detail-oriented
Flexible and adaptable
Energetic and well-organized
Proactive and timely in carrying out assignments, able to work independently
Able to understand ministry team objectives
Attentive to customer service
Experience: Minimum 2+ years related experience and/or training; or equivalent combination of education and experience.
Education: Minimum of high school diploma or equivalency; college degree preferred
Ability to speak effectively and understandably on the phone.
The ability to effectively present information and respond to common inquiries regarding the Chase Oaks technical environment is also required.
High attention to customer service.
Strong working knowledge of Microsoft Office, Outlook calendaring, and email
Basic knowledge of Excel and PowerPoint
Data Entry skill & experience
Familiarity with Databases
Lifting 5-10 pounds is an occasional but essential requirement.
Qualifications for employment at Chase Oaks Church requires being a Christ-follower—whose work history and lifestyle shows a consistency to adhering to the scriptural principles of the Bible—and agreeing with the Purpose, Strategy, and DNA statements of Chase Oaks.
We request that each staff member be “All – In” and be committed to the local body of Christ at Chase Oaks Church in the areas of worship, groups, service and giving.

Nice To Haves

college degree preferred

Responsibilities

Maintain communication and organization of ministries, events, registrations, social media and website
Provide support for pastors/directors/volunteers with organizational duties such as printing, reservations, meeting set-up, and other requests
Keep all information at the campus current
Prepare spaces for weekday and weekend experiences with resources and supplies
Prepare the manuscript and slides for occasions when the campus pastor preaches live
Oversee outside events, funerals, and memorials
Coordinate and prepare for meetings and events, room set-up, food, etc.
Prepare expense reimbursements, budget reports, invoice payments, and deposits for ministry areas in FENXT
Edit and generate correspondence as needed
Maintain calendars as needed or requested in Outlook
Maintain accurate and current records in ROCK and other databases
Reserve room and resources in ROCK
Support HR director as needed (admin team, rotating phone duty, special projects, training, clear communication with front desk in times of absence)
Attend required meetings
Support coordination of weekly venue set-up and tear-down logistics for Sunday services, including supply checklists, equipment tracking, and resource management
Support the development and maintenance of systems and checklists that ensure consistent and excellent Sunday experiences in a temporary, non-permanent space
Manage and track inventory, transport of supplies, signage, and materials used week to week
Perform miscellaneous job-related duties as assigned