Administrative Assistant - Chicago Campus

Hyde Park Day School•Chicago, IL

3d•Onsite

About The Position

Hyde Park Day School (HPDS) is seeking a highly organized, proactive, and detail-oriented Administrative Assistant to support daily school operations at our Chicago campus. This is more than a traditional administrative role-you will be a central point of coordination, communication, and support for staff, students, and families. If you thrive in a fast-paced environment and take pride in creating systems that keep everything running seamlessly, this is an opportunity to make a meaningful impact every day.

Requirements

Associate's degree with relevant computer/software training required; Bachelor's preferred
Minimum 5 years of administrative or office management experience
Strong proficiency in Microsoft Office; familiarity with Google Workspace
Exceptional organization, attention to detail, and time management
Strong written and verbal communication skills
Ability to multitask, prioritize, and problem-solve independently
Team-oriented mindset with a high level of professionalism and discretion
Sensitivity and professionalism when working in a school environment
Knowledge of HIPAA and confidentiality standards preferred

Responsibilities

Serve as a first point of contact-answering, screening, and directing calls and visitors
Provide comprehensive administrative support to ensure efficient daily operations
Manage office systems including filing, recordkeeping, and document preparation
Coordinate meetings, calendars, and communications across teams
Maintain and track office supply inventory, placing and managing orders
Support workflow improvements and office procedures to enhance efficiency
Prepare correspondence, reports, memos, and internal communications
Troubleshoot administrative issues and respond to routine inquiries
Support meeting logistics, including agendas and minutes
Help maintain equipment, office organization, and overall operational readiness