Administrative Assistant !

Williams-Sonoma Customer Care Centers•Las Vegas, NV

16h•Onsite

About The Position

Williams-Sonoma, Inc. is seeking an Administrative Assistant I for an in-office opportunity. This role is crucial for supporting multiple departments, including Care Center, B2B, Facilities, Corporate Citizenship, and leadership teams. The Administrative Assistant will be responsible for coordinating logistics, managing office operations, supporting events, procurement, and compliance initiatives, ensuring seamless operations behind the scenes. This position is ideal for someone who thrives in a fast-paced environment, enjoys problem-solving, and is eager to support people at all levels of the organization.

Requirements

2+ years of administrative support experience in a fast-paced environment.
Highly organized, detail-oriented, and able to manage multiple priorities.
Strong communicator who can work across teams and levels of leadership.
Resourceful, proactive, and takes ownership of work.
Handles sensitive information with professionalism and discretion.
Comfortable supporting multiple departments and shifting priorities.
Strong proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint).
Experience with spreadsheets, reporting, and data tracking tools.
Familiarity with procurement, inventory, and shipping/receiving processes.
Ability to learn systems quickly and adapt to new tools.

Nice To Haves

Experience with tools such as Concur, Navan, Zoom, Teams, Adobe, or similar platforms.
Exposure to facilities coordination, safety programs, or compliance processes.
Experience supporting corporate citizenship or employee engagement initiatives.
General troubleshooting or mechanical aptitude for office equipment and facilities.

Responsibilities

Provide administrative and operational support across multiple departments and leadership teams.
Serve as the first point of contact for visitors, vendors, and employees, ensuring a professional and welcoming experience.
Coordinate travel, meetings, events, and employee engagement activities.
Create and maintain spreadsheets, reports, communications, and documentation.
Manage sensitive and confidential information with discretion and professionalism.
Support procurement, inventory, and supply management across multiple locations.
Coordinate shipping and receiving, including high-volume and time-sensitive deliveries.
Process and track documentation related to contests, incentives, and compliance reporting.
Assist with safety, compliance, and facilities coordination including badges, access, emergency planning, and vendor activity.
Maintain maintenance logs and coordinate repairs and facility upkeep.
Troubleshoot office equipment and support overall workspace readiness.
Collaborate cross-functionally with leadership, vendors, and internal teams to support business operations.
Complete special projects and additional tasks as assigned.