Administrative Assistant

Shambaugh & Son, L.P.•Memphis, TN

2d•Onsite

About The Position

We are one of the largest mechanical, electrical, and plumbing contractors in Indiana and among the preeminent specialty contractors in the nation. We specialize in a full range of new and retrofit construction for industrial, food processing, commercial, institutional, healthcare, pharmaceutical, and bio-fuel projects. Shambaugh is looking for a Contracts Administrative Assistant. In this position you will be responsible for assisting with scanning, copying, mailing, and logging construction contracts.

Requirements

Proficiency in computer usage and above basic Microsoft Office & Windows skills required
Communication, planning, organizational skills via verbal, written, and electronic mediums
Quality Control skills – accuracy and thoroughness
Quantity – strong work ethic, able to multi-task and quickly shift priorities
Regular and reliable attendance, including the ability to work extended hours and weekends as required

Nice To Haves

Experience with AS400 a plus

Responsibilities

Work closely with the contracts team to ensure timely and accurate recording of all contracts throughout the various phases
Scan, copy, and mail contracts and keep records as needed on the status of projects
Maintain accurate electronic records of all contracts
Research and retrieve archived documents
Maintain confidentiality
Send emails as needed to internal customers to follow up or acknowledge information that is needed
Request COI's for new Clients and Maintain COI's for existing Clients
Submit Monthly Hours for appropriate Clients
Complete all Owner Client Specific Information - if applicable
Make sure our grades with Clients are B's and above
Get help from appropriate people as needed
Other duties as requested