Administrative Assistant / Temp-Perm

Lord Abbett•Jersey City, NJ

23h•Onsite

About The Position

We’re seeking a highly motivated Administrative Assistant to provide administrative and operational support for an executive and their team. The ideal candidate possesses previous administrative support experience, has the ability to work well under pressure in a busy, dynamic environment, and is available to work from 8:30 AM – 5:30 PM.

Requirements

Previous administrative experience
Proficiency in MS Word, PowerPoint, Outlook, and Excel
A positive and collaborative attitude
Strong interpersonal, communication, organization, and follow-up skills
A high attention to detail
The ability to anticipate and solve problems quickly and efficiently
The ability to work well under pressure, adapt to unexpected events, prioritize, and multi-task in a deadline-driven environment
A high degree of integrity and confidentiality
The ability to work well under pressure, adapt to unexpected events, prioritize and multi-task in a deadline driven environment
Excellent judgment, and be a resourceful, independent thinker

Responsibilities

Create and revise PowerPoint presentations
Coordinate senior-level internal/external meetings, conference calls, and travel arrangements
Maintain complex and extremely detailed calendars and prioritize meeting requests and related logistics
Provide general administrative support in a team environment including processing invoices and expenses, assisting with requests for information from various departments within the firm, scanning, and maintaining office documents, excel spreadsheets, checklists, and files
Interact with senior leaders in a professional and effective manner
Work on special projects on an ad hoc basis