Administrative Assistant

ABM•San Diego, CA

About The Position

The Administrative Assistant has exceptional communication and critical thinking skills to oversee office/site operations. The Administrative Assistant will be responsible for some or all of the following: payroll, administrative/clerical document control, new hire training, employee relations and other duties as assigned. PAY : $27.00 - $29.00 Per Hour The pay listed is the salary range for this position. Any specific offer will vary based on the successful applicant’s education, experience, skills, abilities, geographic location, and alignment with market data. You may be eligible to participate in a Company incentive or bonus program. ABM offers a comprehensive benefits package. For information about ABM’s benefits, visit Annual Benefits-Staff and Management

Requirements

Two (2) plus years of experience in an administrative or assistant role, preferably in a project management environment.
Strong organizational and multitasking skills.
Excellent written and verbal communication skills.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).

Nice To Haves

Experience with work order management software is a plus.
Ability to manage competing priorities and meet deadlines.
Strong attention to detail and problem-solving abilities.
Ability to work both independently and as part of a team.
Familiarity with vendor management and client communication.

Responsibilities

Manage and assign work orders to appropriate team members, ensuring timely completion and follow-up.
Track the progress of work orders and maintain accurate records within the system.
Generate reports on work order status for project managers and clients as needed.
Assist the Project Manager with daily tasks and administrative duties, including scheduling meetings, preparing presentations, and tracking project timelines.
Organize and maintain project documentation, ensuring all files are up to date and accessible.
Help coordinate project logistics and resource allocation as directed by the Project Manager.
Serve as a point of contact for clients, addressing inquiries and directing them to the appropriate departments or personnel.
Support the coordination of vendor services, ensuring that vendor relationships are well-managed and service agreements are adhered to.
Assist in preparing and distributing communication to clients and vendors regarding project updates, changes, or issues.
Perform general office duties, including managing phone calls, handling correspondence, and maintaining office supplies.
Assist in the preparation of reports, presentations, and documents for internal and external use.
Coordinate travel arrangements and manage expense reports for project staff.
Performs other duties as assigned or requested.