Administrative Assistant Hourly

MISSOURI DEPARTMENT OF CONSERVATION•St Charles, MO

1d•$17•Onsite

About The Position

Provide clerical support to an assigned department. This role involves performing administrative functions, corresponding with internal and external customers, answering departmental process questions, developing creative displays, processing expense reports and invoices, preparing meeting agendas and minutes, ordering office supplies and furniture, managing vendor contracts, and handling reservations for public rentals. Ancillary duties include backing up other administrative personnel, troubleshooting office machines, and other assigned duties.

Requirements

High school diploma or GED/HiSET required.
At least three (3) years of progressively responsible professional experience.
Ability to use office equipment, such as copier, multi-line phone system, fax machine, scanner, 10 key machine and computer.
Excellent customer service and communication skills.
Time management and organizational skills.
Attention to detail.
Regular attendance is a necessary and essential function.

Responsibilities

Perform administrative functions, including composing correspondence, coordinating travel and preparing data and documents for presentations.
Correspond and communicate with internal and external customers via phone, email and in-person discussions.
Answer departmental process questions for internal and external stakeholders, and provide training, when necessary.
Develop brochures, fliers, presentations and other creative displays, as needed.
Verify and process expense reports and invoices for payment.
Prepare meeting agendas and take minutes.
Order office supplies and furniture and manage vendor contracts.
Handle reservations for public rentals.
Maintain office supply inventory and make purchases.
Back-up and/or assist other administrative personnel, when needed.
Troubleshoot office machines.
Other duties, as assigned.