Administrative Assistant

Hilton Grand Vacations•Ridgedale, MO

2d•Onsite

About The Position

Exciting opportunity to join 59 unit Branson Cedars Resort in beautiful Ridgedale, MO. We offer a thriving work environment with many opportunities for advancement and growth. We strive to create memories that last a lifetime for our owners and guests. There’s nothing more rewarding than creating lifelong memories, for yourself and for others. And that’s what you’ll do with us. Through our inclusive culture of belonging, we value and celebrate the uniqueness of every individual who makes us who we are and is part of our amazing global community of more than 14,000 Team Members. They are the versatile and resourceful people who deliver memorable experiences for our Members and Guests every single day through their commitment and passion for who we are and what we do. As an award-winning workplace, we pride ourselves on the positive impact we make in our industry and in the communities where we live and work. And we’re dedicated to recognizing, rewarding and supporting every achievement, however big or small. It’s all part of making incredible memories, together. Find your path in a career that really matters, where you’ll truly belong. Join our growing, innovation-driven team today.

Requirements

High School Diploma
At least one year of related experience
Excellent written and verbal communication
Focus on details, flexible, and able to handle multiple tasks
Knowledgeable in Microsoft Office & Teams.

Nice To Haves

Associates Degree
Bi-lingual

Responsibilities

Sort, distribute and log incoming mail, faxes, and overnight carriers.
Prepare materials for annual board and owner meetings.
Be a liaison for the GM to the community, team members, and guests.
Prepare and modify documents, including correspondence, signage, reports, memos, and emails on behalf of the General Manager.
Order and distribute resort operations office supplies, toners, and printing/stationery needs.
Track office supply inventory, purchase orders, and invoices.
Assist in coordinating service calls for office equipment repairs and maintenance.
Assist with staff meetings (including minutes and scheduling) and monthly staff lunches and events.
Create and maintain resort operations contracts and ensure liability insurance certificates are on file for all vendors on the property.
Assist visiting executives with administrative and clerical tasks as needed.
Assist with new hire processing, preparations for QA, and business plans.
Accomplish all reasonable requests by management.
Process invoices for department heads, in a timely manner
Assist Front Desk when needed