Administrative Assistant

Minot Public Schools•Minot, ND

1d•Onsite

About The Position

Under basic supervision, performs a variety of administrative support functions to assist MPS staff with technical, clerical, and operational duties; performs special assignments, updates records and computer database, and provides information and assistance to customers; resolves operational issues, using knowledge of the operations and policies of MPS. Essential duties and responsibilities may include, but are not limited to, performing experienced clerical, technical, and administrative duties, including special projects, special program activities, managing calendars, data entry, record keeping, records research, and processing documents; performing duties in accordance with MPS policy and procedures, and within scope of authority; duties may vary according to job assignment and work skills. Uses knowledge of MPS policies and procedures to assist work group with special projects, special events, administrative support, technical assignments, and office support functions; coordinates work group activities, schedules, meetings, and special arrangements. Provides information, instructions, and assistance to students, the public and others having business with the District; assists customers with requests, applications, school forms, and other documents; answers questions and resolves issues within scope of authority and training. Coordinates and organizes operational workflow; exercises initiative and independent judgment in performing duties; applies judgment to resolving problems, analyzing data, and making decisions; tracks school/department issues, and assures the effective communication of operational information. Uses training and experience in area of assignment to perform specialized technical work; reviews and processes files, applications, registrations, special MPS forms, invoices, and technical documents. Collects statistical data and compiles data for reports; researches and updates files and databases; locates information for staff and others as authorized. Prepares correspondence; compiles and distributes information packets, and other communications; prepares meeting agendas, attends meetings, records and transcribes proceedings. Performs bookkeeping and timekeeping duties; resolves technical issues. Cross-trains in a variety of MPS functions, and assists staff as directed. Supports the relationship between the Minot Public School District and the general public by demonstrating courteous and cooperative behavior when interacting with clients, visitors, and District staff; maintains absolute confidentiality of work-related issues, client records, and District information; follows compliance rules governing child abuse; performs related duties as required or assigned.

Requirements

High School Diploma or GED equivalent
Three years administrative support and computer experience, preferably at MPS
Knowledge of MPS policies and procedures.
Knowledge of policies, rules, and regulations covering school operations and specific areas of assignment.
Knowledge of MPS administration policies, including accounting, payroll, and personnel rules.
Knowledge of operations, services, and activities performed by assigned school/department.
Knowledge of methods and techniques of researching and compiling data for reports and presentations.
Knowledge of customer service principles, protocols, and methods.
Knowledge of personal computers utilizing standard and specialized software applications.
Knowledge of record keeping and file maintenance principles and procedures.
Skill in planning, prioritizing, and completing assignments with minimum supervision.
Skill in writing professional reports and correspondence from brief instructions.
Skill in understanding, explaining, and applying relevant rules, regulations, policies, and procedures.
Skill in using initiative and independent judgment within established procedural guidelines.
Skill in researching and compiling data for reports and technical documents.
Skill in dealing tactfully and courteously with the public.
Skill in following verbal and written instructions and procedures.
Skill in entering data into a computer system with speed and accuracy.
Skill in establishing and maintaining cooperative working relationships with co-workers.
Skill in communicating effectively verbally and in writing.

Nice To Haves

Experience preferably at MPS

Responsibilities

Performs experienced clerical, technical, and administrative duties, including special projects, special program activities, managing calendars, data entry, record keeping, records research, and processing documents.
Uses knowledge of MPS policies and procedures to assist work group with special projects, special events, administrative support, technical assignments, and office support functions.
Provides information, instructions, and assistance to students, the public and others having business with the District.
Coordinates and organizes operational workflow; exercises initiative and independent judgment in performing duties.
Uses training and experience in area of assignment to perform specialized technical work.
Collects statistical data and compiles data for reports; researches and updates files and databases.
Prepares correspondence; compiles and distributes information packets, and other communications; prepares meeting agendas, attends meetings, records and transcribes proceedings.
Performs bookkeeping and timekeeping duties.
Cross-trains in a variety of MPS functions, and assists staff as directed.
Supports the relationship between the Minot Public School District and the general public by demonstrating courteous and cooperative behavior when interacting with clients, visitors, and District staff.
Maintains absolute confidentiality of work-related issues, client records, and District information.
Follows compliance rules governing child abuse.