Applicant Pool Only - Administrative Assistant

Navajo Tribal Utility Authority•Fort Defiance, AZ

About The Position

This announcement is for an Applicant Pool to be used by all Districts. The Administrative Assistant provides confidential administrative support to the Manager, tracks special projects and budgets, composes correspondence, and oversees administrative systems and procedures. This role also involves assisting in establishing quality standards for secretarial and clerical functions, researching information, screening visitors and correspondence, disseminating work to clerical staff, and coordinating paperwork processing. The position also handles meeting arrangements and performs other related duties as assigned.

Requirements

High School Diploma or GED Certificate
Associates' Degree in Business Administration or Office Administration.
3-5 years' Administrative experience.
3-5 years' experience in Computer Systems.
Proficient in MS Office Suite (Word, Excel, Access, PowerPoint, Project Management, and Outlook).
Requires a Valid Driver's License (subject to motor vehicle review).

Responsibilities

Provides confidential administrative support to the Manager.
Tracks and monitors status of special projects or assignments on an ongoing basis.
Tracks and monitors budgets and provides an accurate report to the District Manager and Management.
Composes letters and memorandums from dictation, verbal direction or from knowledge of company policy or procedures.
Plans and coordinates the development and maintenance of such activities as forms control, control procedures, efficiency of intra-company communications, office equipment controls, and clerical work standards.
Supervises the investigation of existing and proposed administrative systems and procedures; makes recommendations directed toward simplification and improvements, and plans and coordinates their implementation.
Assists in establishing quality levels and standards of secretarial and clerical functions within the division.
Researches information, compiles statistics, gathers and computes various data.
Screens visitors, telephone calls, incoming mail, publications and other correspondence.
Answers inquiries on procedures and policies relating to departmental functions.
Disseminates work to clerical staff, establishes priorities and resolves problems relating to the day-to-day operations.
Coordinates processing of paperwork and records changes among several departments.
Collects information needed by supervisor for conference and reports.
Meets with department heads regarding clerical needs and provides counsel regarding scope and process of project requests.
Resolves routine problems in work area.
Proofs and edits work of others.
Makes arrangements for meetings and coordinates facilities.
Performs other related duties as assigned or requested.