Administrative Assistant

Odom • Hayden, ID

11d • Onsite

About The Position

The Administrative Assistant role involves supporting various departments including Administrative, Operations, and Sales. Key responsibilities include managing driver check-ins, reconciling receipts, posting routes, preparing financial documents like deposit spreadsheets, and processing account adjustments. The position also requires interaction with the AR and Corporate Accounting departments to resolve discrepancies and assist with posting AR when cash is received. Additionally, the role may involve front counter coverage and providing general administrative support to management and sales teams.

Requirements

• High school diploma or General Education Degree (GED) preferred; related experience or training in customer service; or equivalent combination of education and experience.
• Beverage distribution support experience a plus.
• Proficient in Microsoft Office (Word, Excel, Outlook, etc.)
• Excellent communications skills, both written and verbal.
• Must be detail oriented, with problem solving ability, and strong organization skills.
• Must have a high level of interpersonal skills to handle sensitive and confidential situations.
• Position continually requires demonstrated poise, tact, and diplomacy.

Nice To Haves

• Beverage distribution support experience

Responsibilities

• Check-in Drivers, verify cash and check receipts
• Reconcile routes
• Post routes
• Maintain accurate and complete daily posting/deposit file
• Prepare deposit spreadsheet
• Prepare Daily Deposit
• Balance cash
• Separate Odom and JV funds
• Process approved Account adjustments
• Pricing adjustments
• Quantity adjustments
• Work with AR department
• Research posting questions
• Act as liaison between AR and sales department (notify of credit status, etc.)
• Post AR when cash received
• Work with Corporate Accounting
• Research deposit discrepancies
• Make appropriate corrections as directed
• Fill in at the front counter as needed
• Assist Administrative Manager, Operations, Sales Managers, Sales Reps as needed

Benefits

• Up to 3 weeks Paid Time Off to start
• 9 Paid Holidays Annually
• Medical, Dental, and Vision Benefits
• 401(k) with Employer match
• Competitive wages
• Much more!

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED