Administrative Assistant

Meneses Law PLLC • Broomfield, CO

5d • $0 - $20 • Onsite

About The Position

Meneses Law is looking for a HIGH energy bilingual office administrator to help with the organization and running of the daily administrative operations of our firm to assist our clients seeking legal options. Meneses Law is an accomplished law firm with an outstanding track record of providing immigration services with the highest professional standards to our clients. We work with thousands of clients across the United States on Adjustment of Status, Visas, Petitions, Labor Certifications, Citizenships, Deportations, Waivers, DACA Renewals, and Asylum matters. Our headquarters is based out of Houston, Texas and with the expansion to other major cities, our aim is to assist clients to achieve their objectives as placidly and efficiently as possible while minimizing the legal and regulatory risks. The law firm is built on its reputation of providing exceptional customer service delivery coupled with appropriate and outstanding skills, fast turnaround, and the know-how expert of our legal team.

Requirements

• Excellent verbal and written communication skills.
• Excellent organizational skills, time management skills, and attention to detail.
• Proficient with technology and ability to learn our software systems.
• Strong analytical and problem-solving skills.
• Ability to prioritize tasks.
• Ability to act with integrity, professionalism, and confidentiality.
• Proficient with Microsoft Office Suite and MacOS systems.
• Self-motivated with excellent interpersonal skills.
• Friendly and strong commitment to customer service.
• Two years work experience as an Administrative Clerk or similar clerical role.
• Good understanding of clerical operations (recruiting, onboarding, training, and compensation).
• Principles and procedures of record keeping.
• English usage, spelling, grammar, and punctuation.
• Ability to work in a fast-paced environment.
• Ability to work well under pressure.
• Able to type 45 WPM or more.
• Must be fluent in English and Spanish.
• Bachelor degree, knowledge of MS Office and MacOS.
• Ability of reading comprehension, writing, speaking to others to convey information effectively, active listening and interpreting instructional documents.
• English/ Spanish bilingual oral communication is a must.
• Must be able to analyze information, problems, situations, practices, or procedures to define the problem or objective. Identify relevant concerns or factors, patterns, tendencies, and relationships. Formulate logical and objective conclusions and recognize alternative and their implications.
• Strong knowledge of business and management principles involved in strategic planning, leadership technique, production methods, and coordination of people and resources.
• Excellent organizational and time-management.

Responsibilities

• Handling incoming calls and other communications in Spanish and English.
• Managing filing system; e-file, paper file, and scanning.
• Recording information as needed by following organizational instructions.
• Greeting clients and visitors as needed by following organizational instructions.
• Updating paperwork, maintaining documents and word processing.
• Helping organize and maintain office shared areas.
• Performing general office clerk duties and errands such as, filing, typing, scanning, printing, following instructions, and meeting deadlines for tasks.
• Maintaining office equipment as needed.
• Aiding with client reception as needed such as, greeting clients, providing directions, scheduling clients, and answering/calling clients.
• Creating, maintaining, and entering information into databases.
• Perform other duties or assigned tasks based on departmental needs.

Benefits

• Generous compensation
• Work with state-of-the-art technology
• Name Recognition & Prestige Immigration Law Firm
• Sophisticated, Challenging Work
• Structured Training Programs
• Meaningful Career Advancement Opportunities
• Excellent Benefits (Medical (80% ER contribution, Dental (No-Cost to employee), Vision, Life Insurance (Paid), 2 weeks of PTO, 10 days of paid holidays)
• Work Life Balance Schedule
• Birthday and Anniversary rewards
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level