Administrative Assistant - Salida del Sol

Crane Elementary School District 13•Yuma, AZ

12h•Onsite

About The Position

The Administrative Assistant role involves managing office operations, including screening calls and visitors, providing information, and handling correspondence. This position requires maintaining accurate records, preparing documents, and coordinating meetings. The role may also involve training and directing other employees. The Administrative Assistant reports to the Building or Department Administrator.

Requirements

High school diploma or GED required.
At least three years of experience in a responsible administrative secretarial position.
Knowledge of business English, spelling, math, modern office equipment, business practices and procedures, and software applications.
Working knowledge of Microsoft Office Suites (Word, Excel, Publisher, PowerPoint) and other software packages.
Ability to work and communicate effectively with community, Board, students, and staff members.

Nice To Haves

Education or training beyond high school may be substituted for experience.

Responsibilities

Receives and screens telephone calls, visitors, and incoming correspondence.
Answers questions and provides information regarding office/department policies or procedures.
Determines appropriate referral for visitors or callers.
Composes, edits, types, and proofreads correspondence, reports, and confidential documents.
Researches and verifies information for reports and special projects.
Prepares and signs routine correspondence.
Schedules appointments.
Makes arrangements for meetings, conferences, and student assemblies.
Attends meetings and records/reports on proceedings.
Maintains accurate office records, including budget information, employee time and absence records, purchase orders, and statistical information.
Initiates requisitions, work orders, and travel requests.
May train, direct, and coordinate the activities of other employees.
Performs other related duties as required by supervisor.