Administrative Assistant

Mead & Hunt•Madison, OH

4d•Onsite

About The Position

Mead & Hunt, a nationally recognized professional services consulting firm, has an exciting opportunity for a full-time, highly motivated administrative assistant to support the Aviation Engineering Midwest Department and office staff. This position is expected to work in our Middleton, WI (greater Madison area) office.

Requirements

Associate’s degree from an accredited college or university in a related field and at least 4 years of relevant office experience.
OR If no degree, 6 years of related office experience.
Proficiency in handling and proofreading complex documents, ensuring accuracy and adherence to corporate standards
Proficiency in Microsoft Office suite, MS Project, Vision and/or AEC360, Adobe/Bluebeam, and other relevant programs
Excellent telephone etiquette, good organizational and grammar skills, good communications ability, good problem-solving ability, good listening and clarification ability
Ability to take and carry out instructions, and good interpersonal skills
Ability to multi-task and create quality products
Ability to work for long periods of time at computer/monitor
Strong communication and organizational skills
Self-motivated, proactive
Can work well both independently and as part of a team

Nice To Haves

At least 10 years of administrative office experience is highly preferred

Responsibilities

Type, proof and edit correspondence, reports, contracts, addenda, meeting minutes, bid proposal forms, and specifications
Process contract change orders, construction administration forms, and/or other documents
Assist with set-up of initial project file information; maintain files, and preparation of close-out documentation
Assist with report production and provide managers with backlog, subcontractor billing, budget status, project financial status as requested
Enforce corporate style standards
Review and edit documents produced by department staff for consistency with company guidelines
Monitor and maintain inventory including office supplies, office equipment, postage accounts, conference areas, vehicles, and kitchenette areas (if applicable)
Assist with tasks requested by corporate management departments. May include: assisting with new employee orientation as requested by the human resources department, proposal requests by marketing and communications, equipment monitoring as requested by information technology, and event planning for office and corporate functions
Coordinate office operations with building management
Assist in scheduling lodging and meal reservations for traveling Mead & Hunt Staff
Other duties as assigned