Administrative Assistant

University of Arkansas System • Star City, AR

6d • Onsite

About The Position

The Administrative Assistant is responsible for all aspects of the Adult Education (AE) program. This role involves greeting and guiding new clients, checking in students and visitors, answering phones, providing information about AE classes, schedules, and policies, and managing student data. Key responsibilities include scheduling, administering, and proctoring various tests such as TABE, GED® ready, and GED® tests. The position also requires maintaining compliance as a certified Pearson-Vue GED® testing site, performing student intakes, managing student files, producing reports, and engaging in recruitment and retention activities. The Administrative Assistant will also prepare for meetings and events, assist with classroom functions, and attend mandated state meetings and trainings, participating in faculty & staff professional development.

Requirements

• High school diploma or GED

Nice To Haves

• Bachelor's degree

Responsibilities

• Greet and guide new clients into the center and answering questions related to AE services
• Checking in students and visitors to the center
• Answer phones and direct to correct department
• Answer questions correctly about AE classes, schedule and policies
• Enter accurate data into LACE
• Schedule all students for the TABE test
• Monitor student’s attendance and advise teachers on when students should post-test
• Schedule all TABE test for students
• Administer all TABE test for students
• Schedule all GED® ready test for students
• Administer all GED® ready test for students
• Becoming a Certified Pearson-Vue GED® examiner
• Schedule all GED® tests
• Administer and proctor all GED® tests
• Make sure testing site stays compliant as a certified Pearson-Vue testing site
• Performing all student intakes
• Adding new students to Data Recognition Corporation (DRC)
• Producing reports from DRC
• Creating and maintaining student files
• Entering data accurately into LACES
• Double-checking data entered by other center personnel
• Performing recruitment and retention activities
• Maintaining an accurate call log
• Prepare for meetings and events on-site
• Assist with classroom functions as needed
• Recruitment of students
• Attend all mandated state meetings and trainings
• Participate in faculty & staff professional development

Benefits

• Benefits Eligible

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED