Administrative Assistant

Loma Linda • Loma Linda, CA

5h • $26 - $31 • Onsite

About The Position

The Administrative Assistant is responsible for all administrative and departmental functions in assisting the management team within assigned areas. May support multiple managers and/or department heads. Oversees the work of other entry level clerical support staff as requested. Responsibilities include but are not limited to providing departmental administrative support, maintaining calendars, telephones, records, minutes, correspondence, filing and faxing. Perform other duties as needed.

This Administrative Assistant position serves in the Office of Enrollment for Loma Linda University. The Office of Enrollment is responsible for university recruitment efforts including administrative tasks, and communication with prospective students. This role helps coordinate recruitment activities, campus visits, and outreach initiatives while providing excellent customer service to prospective students and campus partners.

Requirements

• Associate's Degree or two years of college required
• Minimum three years of secretarial, clerical or administrative experience required
• Able to read
• Able to write legibly
• Able to speak in English with professional quality
• Able to use computer, printer, and software programs necessary to the position (e.g., Word, Excel, Outlook, PowerPoint, and Access)
• Excellent communication skills
• Able to operate and troubleshoot basic office equipment required for the position
• Able to relate and communicate positively, effectively, and professionally with others
• Able to work calmly and respond courteously when under pressure
• Able to collaborate and accept direction
• Able to think critically
• Able to manage multiple assignments effectively
• Able to perform basic math functions
• Able to organize and prioritize workload
• Able to work well under pressure
• Able to problem solve
• Able to recall information with accuracy
• Able to pay close attention to detail
• Able to work independently with minimal supervision
• Recognize faces
• Hear on the phone/in person/in the environment
• See or hear equipment indicators
• Able to distinguish colors as necessary
• Able to hear sufficiently for general conversation in person and on the telephone
• Able to identify and distinguish various sounds associated with the workplace
• Able to see adequately to read computer screens, and written documents necessary to the position
• Valid Driver's License required at time of hire

Nice To Haves

• Experience preferably in healthcare, academic, psychiatric and/or outpatient setting
• Knowledge of medical terminology preferred

Responsibilities

• Providing departmental administrative support
• Maintaining calendars
• Maintaining telephones
• Maintaining records
• Maintaining minutes
• Maintaining correspondence
• Filing
• Faxing
• Coordinating recruitment activities
• Coordinating campus visits
• Coordinating outreach initiatives
• Providing customer service to prospective students and campus partners
• Overseeing the work of other entry level clerical support staff as requested

Benefits

• Equal opportunities in all aspects of the employment process
• Reasonable accommodations for otherwise qualified individuals requesting an accommodation due to a disability

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree