Administrative Assistant
Cobalt Construction•Whitehorse, YT
•Onsite
About The Position
Cobalt Construction is seeking an organized, personable, and reliable Administrative Assistant to be the first point of contact for their Yukon-based road building and construction company. The role involves managing front-office operations and providing administrative support across departments, ideal for someone who thrives in a fast-paced environment and enjoys variety. The main office supports scheduling, dispatch, procurement, and operations for field crews.
Requirements
- Previous experience in an administrative, reception, or office support role
- Strong verbal and written English communication skills
- Proficiency with Microsoft Office (Outlook, Excel, Word); comfort learning new software/systems
- Excellent organizational skills and attention to detail
- Ability to multitask and prioritize in a busy office environment
- Discretion and professionalism when handling confidential information
- A positive, team-oriented attitude with a genuine willingness to help
- Comfort operating a multi-line phone system
- Ability to lift and move office supplies (up to approximately 25 lbs)
- Valid driver's license required
- Legally entitled to work in Canada
Nice To Haves
- Construction/industrial sector experience is an asset
Responsibilities
- Greet visitors, contractors, and staff; answer and direct incoming calls and general inquiries
- Manage incoming/outgoing mail, courier packages, and office correspondence
- Maintain filing systems (digital and physical) for project, personnel, and administrative records
- Assist with data entry as directed
- Order and maintain office supplies, kitchen/break room stock, and PPE inventory as needed
- Assist with basic bookkeeping tasks, including processing invoices and expense claims as directed
- Provide general administrative support to office staff, Project Managers, HR, and senior leadership where needed
- Maintain a professional, welcoming, and organized front office/reception area
- Other duties as assigned to support office and field operations
- Maintain vehicle registrations with Motor Vehicle Issuer
Benefits
- Competitive wage, commensurate with experience
- Benefits package after probationary period
- Stable, year-round office-based position supporting a growing Yukon company
- Supportive team environment with opportunity to grow within the company
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
